Administrative Assistant 2 - STEM (Science, Technology, Engineering & Math) (C) Job Listing at Bellevue College in United States of America (Job ID 15191)

Description

Position Overview  

The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace equity for all.  Edmonds College is an equal opportunity employer. Edmonds College invites all individuals to apply and as an equal opportunity employer.

Administrative Assistant 2 - STEM Division

SALARY:$38,868 - $43,716

LOCATION:Lynnwood, Washington

FIRST CONSIDERATION: October 31, 2025 (5:00 pm PST)

DESCRIPTION: Edmonds College, School of STEM (Science, Technology, Engineering, and Mathematics)  is seeking an Administrative Assistant 2.

The school of STEM Division at Edmonds College is seeking a highly organized, proactive, and technologically proficient Administrative Assistant 2 to provide essential support to our bustling office. This pivotal role directly assists students, faculty, and staff, ensuring the smooth operation of our division while upholding college policies, business practices, and state regulations. The ideal candidate will be a dependable and self-motivated multitasker with exceptional communication skills and a keen eye for detail. If you have a passion for education, a strong interest in STEM, and a desire to impact your community and transform students' lives positively, we encourage you to submit your application to join our team. 

KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

• Front Office Support: Serve as the primary point of contact for the STEM division, welcoming and assisting students, staff, and visitors. Manage the phone system, provide accurate information, offer directions, respond to inquiries, and schedule appointments.
• Faculty Support & Onboarding: Coordinate and track faculty hiring and onboarding processes, including managing communications, scheduling orientations, and maintaining accurate electronic records.
• Office Management: Maintain accurate inventory of office supplies, anticipate needs, and arrange for equipment maintenance and repairs.
• Meeting Coordination: Schedule and attend Division meetings, meticulously record and transcribe minutes, and ensure timely distribution to all attendees.
• Financial Administration: Maintain, monitor, and reconcile assigned monthly division budgets. Compile, calculate, and review the accuracy of reimbursement documents, and prepare purchase orders and other financial payment documents with precision.
• Record Keeping & Reporting: Prepare and submit student evaluation data for both full-time and associate faculty by established deadlines. Coordinate and track faculty leave, reconciling absences, processing leave requests, and monitoring and posting schedule changes in various systems. Organize and schedule all quarterly faculty observations and follow-up meetings by the deadlines established by the Dean.
• Digital Presence & Data Management: Maintain and update the STEM division's Google Site and email listservs, ensuring all information is current and accurate. Utilize and maintain basic databases to track electronic records, ensuring data integrity and accessibility.
• Document Preparation & Office Efficiency: Prepare a variety of documents and spreadsheets, including those requiring the development of simple or intermediate formulas. Proofread and edit materials to ensure accuracy and clarity. Perform basic arithmetic tasks, check incoming documents for required information, and manage incoming and outgoing mail. Develop and maintain efficient office procedures and comprehensive files (web-based, electronic, and hard copy), including the creation of supplemental materials (such as short narrated PowerPoint/Slide presentations) to optimize workflows.
• Other Duties including Specific Projects as Assigned: Perform additional duties as directed by the supervisor and Dean to support the operational needs of the STEM division.

This is a classified staff position reporting to the Administrative Services Manager.

For information on applying, please see Application Procedures and Required Documents, below. Applications received by October 31, 2025 (5:00 pm PST) will receive priority consideration. 

REQUIRED QUALIFICATIONS:

• High School Diploma, GED, OR equivalent education.
• Two years of experience as an Administrative Assistant OR similar/relevant experience.
• Demonstrated proficiency with Microsoft Office Suite (minimum: intermediate-level skills with Excel, Word, and PowerPoint) and/or Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites, and Groups).
• Excellent verbal and written communication skills, with a professional and approachable demeanor.
• Exceptional organizational and prioritization skills with the ability to manage multiple tasks and deadlines effectively.
• Superb customer service skills with a strong commitment to supporting students, faculty, and staff.

DESIRED QUALIFICATIONS:

• Proven ability to utilize and maintain basic databases for tracking electronic records (e.g., Access, Airtable, or similar systems).
• Ability to adapt quickly to changing priorities, work effectively under pressure, and accommodate short-notice deadlines.
• A strong desire and aptitude for learning new computer software programs and digital platforms.

PHYSICAL WORK ENVIRONMENT: 

Work is typically performed in an office setting and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk, and generally move around the office to consult with others, work within a busy environment, and remain focused on tasks. Inventory management involves lifting and moving objects weighing up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend both written and spoken English, as well as communicate effectively with people for whom English may not be their native language. This also includes the ability to produce written documents and narrated, recorded videos. 

WORK SCHEDULE:

Monday - Friday 8 am - 5 pm. Occasional evening and weekend events may require adjustments to the regular work schedule.

COMPENSATION:  

Salary range 37.  Beginning salary is $38,868 - $43,716 annually, with progressive increases to $51,588, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options, and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

CONDITIONS OF EMPLOYMENT: 

• You must document your citizenship or employment authorization within three days of hire.
• Criminal background check.  Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant¿s suitability and competence to perform in the position.
• All new positions are contingent upon funding.
• Currently, Edmonds College does not sponsor H-1 B visas.
• Complete, sign, and submit Declaration Regarding Sexual Misconduct

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: 

All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete: 

1. Response to the supplemental questions. 
2. Cover letter that addresses the required qualifications.
3. Current resume. 
4. Names and contact information for three references (please include email addresses AND phone numbers). 
5. For veterans' preference, please scan and attach your DD214, Member-4 Form. 

SUPPLEMENTAL QUESTIONS:

The following questions will help the committee gain insight into your teaching, learning, and service ¿mind.¿ The committee will review your responses in conjunction with your online application and your resume as part of the application screening process. Please answer each question in no more than 300 words per prompt; responses such as "see resume" or "see application" may be considered insufficient.

1. Please describe how your past experience has prepared you for this position in higher education.

1. The STEM division is a dynamic and fast-paced environment with evolving technological needs. Tell us about a specific instance where you independently learned a new software program, database, or digital tool to improve an administrative process or enhance your productivity. What motivated you to learn it, what was your learning process, and how did it benefit your work or the organization?

Important, if this posting is on an external website other than www.edmonds.edu/hr or Edmonds College Job Opportunities  please follow one of these links to apply. Applying via an external webpage will not enter our application system.

ABOUT THE COLLEGE: 

Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit www.edmonds.edu. 

EEO/AFFIRMATIVE ACTION STATEMENT: 

The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; kathy.smith@edmonds.edu, 425.640.1814.

JEANNE CLERY STATEMENT:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College¿s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College¿s Annual Security and Fire Safety Report is available online at https://www.edmonds.edu/student-services/campus-safety-and-emergency-preparedness/clery-act/default.html.