Administrative Assistant 3 Job Listing at Bellevue College in United States of America (Job ID 15854)

Description

Position Overview  

The State Board for Community and Technical Colleges is seeking an Administrative Assistant 3 to provide administrative, fiscal, and operational support to the Educational Resources and Innovation team.

The primary purpose of this position is to support the team administratively, with a particular focus on meeting the needs and priorities of the Director of Educational Resources and Innovation. Working under the general supervision of the director, this position coordinates administrative processes, supports multiple projects and initiatives, maintains organized systems, and helps ensure timely communication and follow through.

This position reports to the Director of Educational Resources and Innovation. The position is headquartered in Olympia, however, hybrid work may be negotiated.
 

Mission and Vision Statement  

Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities. We challenge, empower and embolden ourselves and our colleges to deliver equitable higher education through antiracist policies that ensure economic vitality across Washington. Our values are focused on racial equity and social justice, accountability, community and culture building, service, humor, collaboration and innovation.
 

Principal Activities  

• Provide confidential and responsive administrative support to the Director of Educational Resources and Innovation and administrative support to the Educational Resources and Innovation team, including calendar management, correspondence, meeting coordination, travel arrangements, project support, and follow through on time sensitive priorities.
• Serve as a liaison among the director, team members, agency staff, college personnel, vendors, and other partners by coordinating communication, responding to requests for information, relaying assignments, tracking action items, and supporting timely follow-through.
• Coordinate and support in person, hybrid, and virtual meetings and events, including scheduling, agendas, meeting notes, registration, travel, facilities, virtual platforms, materials, presenter information, contracts, and related logistics.
• Prepare, proof, format, and distribute correspondence, reports, presentations, agendas, meeting materials, and other documents in accordance with agency standards, including accessibility requirements.
• Support the director in monitoring the team's budget throughout each fiscal year by tracking expenditures, maintaining fiscal records, reviewing budget activity, and identifying items requiring attention or follow up.
• Manage purchasing and fiscal processes, including purchase orders, invoices, contracts, vendor documentation, PCard use and reconciliation, travel reimbursements, and coordination with agency business services and contracts staff.
• Maintain the Educational Resources and Innovation webpage by coordinating content updates, reviewing information for accuracy and accessibility, removing outdated content, and ensuring the webpage reflects current programs, resources, and initiatives.
• Establish and maintain administrative procedures, shared files, tracking tools, calendars, and organizational systems that support team workflow, accountability, and timely completion of work.
• Explore, evaluate, and use emerging technology and innovative digital tools to improve administrative workflow, organization, communication, accessibility, and efficiency, while sharing practical recommendations with the director and team.
• Exercise sound judgment, discretion, initiative, and professionalism when handling confidential information, competing priorities, and time sensitive matters.
• Other duties as assigned.
   

Qualifications  

• High school graduation or equivalent and three years of progressively responsible experience providing administrative support in a professional office environment.
• Demonstrated commitment to the system's vision to lead with racial equity and approach the work from a social justice, equity, and inclusion perspective.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Demonstrated ability to communicate clearly, professionally, and proactively with internal and external partners.
• Experience supporting fiscal or purchasing processes such as purchase orders, invoices, budget tracking, spending reports, travel reimbursements, procurement documentation, or PCard reconciliation.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and experience using online meeting platforms such as Zoom, Webex, or Teams.
• Ability to work independently, exercise good judgment, maintain confidentiality, take initiative, and follow through on assignments with limited direction.
• Ability to prepare accurate, professional, and accessible documents and maintain organized electronic records.
• Demonstrated interest in technology and innovation, including a willingness to learn new systems, explore emerging tools, and apply technology responsibly to improve administrative processes and workflow.
• Excellent collaboration and customer service skills and enthusiasm for supporting the work of Washington's community and technical colleges.
   

Compensation  

Annual Salary: Range 44 (Step A - 48,048 to Step M - 64,512)

Location: Olympia, Washington

Timeline

Open Date: Monday, July 27, 2026

Close Date: Friday, August 7, 2026

This is a full-time, classified position. The annual compensation for this position is listed above. Washington state has a generous benefit package including health, dental, life insurance, long-term disability, retirement, and two optional deferred compensation programs. For more information, see Classified Employee Benefits.   

Application Process  

Interested candidates may apply by submitting the following items:

• Online Application
• Cover Letter that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• Attach list of at least three professional references (including current supervisor) with contact information. References are typically contacted after interviews.

Contact

Pamela J. Kelly
Human Resource Consultant 4
pkelly@sbctc.edu
360-704-4301

Submitted applications are the property of SBCTC and will not be returned.

Prior to new hire, the finalist for this position will be subject to a criminal background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.  Candidates who are offered a job with SBCTC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.  SBCTC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9.  The selected candidate must be able to provide proof of identify and eligibility to work in the United States consistent with the requirements for that form. 

EEO Statement  

The Washington State Board for Community and Technical Colleges (SBCTC) supports Executive Order 13-01 Veterans Transition Support and is an equal opportunity employer. SBCTC complies with the American's with Disabilities Act.

Applicants who need accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at 360-704-4301. A TDD relay service is available by dialing 800-833-6388 or voice 800-833-6384.

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