Program Assistant - Student Life Job Listing at Bellevue College in United States of America (Job ID 15811)

Description

About Us     Our Mission Statement:

As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.

Yakima Valley College serves all students holistically, supports all students learning goals, and fosters achievement within career and educational pathways.

We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.

Position Summary  

SALARY: $39,215.00 - $52,206.00 Annually 

LOCATION: Yakima Campus

Yakima Valley College is accepting applications for a Program Assistant in the Student Life Office, a department in the Student Services division. This is a cyclic (11-month/year), full-time, Classified employee position. Annual cyclic leave is July 16 to August 15.

Reporting to the Manager of Student Life, this position works on campus under general supervision, performing work requiring knowledge and experience specific to the needs of Student Life program operations. The position serves as a primary contact for students, staff, faculty, and the public regarding Student Life programs, activities, clubs, and resources; coordinates program events and communications; supports budget monitoring and purchasing processes; and maintains records and data in support of the Student Life Office, ASYVC, and related programs including the Food Pantry.

Essential Duties  

• Serve as primary contact with program participants; provide information regarding Student Life program procedures, policies, and activities, including the Food Pantry, Diversity Series, student clubs, and other programs; contact may be by email, telephone, or in person.
• Provide support to student clubs and programs; provide lead guidance to student officers and work study employees.
• Create quarterly student officer and work study work schedules; create quarterly ASYVC Events Calendar.
• Update and maintain club records and Student Life printed promotional materials, including rack cards, booklets, and brochures.
• Support Student Life Office activities including events, workshops, student IDs, bus passes, student trainings, and more.
• Attend and facilitate meetings, team-building activities, conferences, and other program-related activities; schedule appointments and meetings.
• Assist the Student Life Manager with event planning including purchasing, advertising, reservations, execution, setup, and cleanup.
• Monitor program budgets in coordination with the Student Life Manager; establish and maintain database files; monitor and reconcile accounts.
• Use ctcLink (PeopleSoft) to create purchase orders, requisitions, AP vouchers, and more for the Student Life Office, clubs, and other programs.
• Order, receive, and maintain inventory and supplies.
• Oversee the Food Pantry including purchasing, organizing, restocking, and maintaining inventory; create student officer and work study work schedules for Food Pantry open hours.
• Coordinate and organize public relations activities; compose and review communications such as flyers and posters; coordinate 25Live space reservations.
• Use Word, Excel, PowerPoint, Canvas, and other tools to maintain Student Life records and conduct daily tasks.
• Compile reports and statistical data including Food Pantry data and event sign-in sheets.
• Compile and distribute information relative to program activities and historical activity reports; confer with other campus departments and outside agencies; serve as a Student Life representative on departmental and campus committees and focus groups.
• May direct the work of student employees.
• Perform related duties as required.

Knowledge, Skills, & Abilities  

Knowledge Of

• Student Life program operations, activities, and resources including student clubs, ASYVC governance, and campus engagement programs.
• Budget coordination and monitoring principles, including purchasing processes, account reconciliation, and fiscal recordkeeping.
• ctcLink (PeopleSoft) or similar ERP systems for processing purchase orders, requisitions, and AP vouchers.
• Principles of event planning, coordination, and logistics including promotion, reservations, and setup.
• Inventory management principles including ordering, tracking, and maintaining adequate stock levels.
• Professional standards for written communications, public relations materials, and record retention.
• Office productivity software including Microsoft Word, Excel, and PowerPoint, and platforms such as Canvas and 25Live.
• Customer service principles and effective communication techniques with diverse student, staff, faculty, and public populations.

Ability To

• Serve as an effective and welcoming primary contact for students, staff, faculty, and the public regarding Student Life programs and resources.
• Organize, prioritize, and manage multiple tasks and deadlines in a fast-paced, student-centered environment.
• Provide lead guidance and direction to student officers and work-study employees.
• Monitor program budgets and process fiscal documents accurately using ctcLink and related systems.
• Compose clear, professional written communications and promotional materials.
• Establish and maintain accurate paper and electronic records, databases, and reports.
• Work collaboratively with campus departments, outside agencies, and student organizations.
• Communicate accurate information both in writing and verbally with people of diverse backgrounds.
• Learn and properly utilize new electronic systems and platforms as needed.

Minimum Qualifications  

• High School graduation or equivalent
• Two years of full-time clerical experience
• Proficient use of Microsoft Suite Programs including Word, Excel, and PowerPoint

Desired Qualifications  

• Experience working in a student life, student services, or higher education environment
• Experience with budget monitoring, purchasing processes, or fiscal recordkeeping
• Experience with ctcLink (PeopleSoft) or a similar ERP system
• Experience coordinating events, programs, or activities in a public-facing role
• Experience providing lead guidance or direction to student employees or volunteers
• Bilingual/Biliterate: English/Spanish
• Demonstrated commitment to diversity, equity, and inclusion in serving students

Supplemental Information  

Application Instructions

To apply for this position you MUST submit a complete YVC Online Employment Application and include the following REQUIRED attachments:

• A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted).
• A current resume (a resume will not substitute for the "work experience" section of the online application).
• Three (3) professional references (personal references do not count as professional).
• Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
• Certifications/credentials as required for fulfillment of the minimum qualifications.

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than those requested above. Emailed documents will not be accepted after the closing of the recruitment or in lieu of attaching documents to the online application.

Supplemental Information

• Candidates invited for interviews may be required to complete a skills test.
• Candidates will be subject to a Criminal History Background Check as a condition for consideration of employment.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Yakima Valley College does not discriminate against any person based on race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment.

All inquiries regarding compliance should be directed to:
Angie Foster, Interim Executive Director of Human Resources
Yakima Valley College | 1015 South 16th Avenue, Yakima, WA 98902
Email: afoster@yvcc.edu | Phone: 509.574.4671

Yakima Valley College's Annual Safety and Fire Report is available online at www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy, please call 509-574-4687.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding.

Benefits  

Yakima Valley College offers a selection of health and retirement plans allowing you to take advantage of the plans that work for you. We also offer paid leave, development and career opportunities, and other compensation benefits. Benefit packages are a key component of our Total Compensation Model.

Insurance Benefits

Yakima Valley College offers medical (including vision), and dental. There are several medical plans with affordable monthly premiums that offer coverage throughout the state. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP), a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Please refer to the Washington State Board for more detailed information.

Paid Leave and Other Incentives

In addition to the benefits above, full time classified employees can accrue up to 25 days of vacation, 12 sick days, and 3 personal days each year.  Full time employees are also able to take advantage of waived tuition, scholarships and other professional development opportunities.  

Contact our Human Resources team with any additional questions you may.

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