Selective Admissions Program Specialist (Program Specialist 3) Job Listing at Bellevue College in Bellevue, WA (Job ID 15806)

Description

Position Summary  

The Program Specialist 3 for Selective and Baccalaureate Admissions independently manages specialized admissions processes for competitive-entry and bachelor-level programs while also supporting core Enrollment Services front-line operations. This position serves as a subject-matter expert in selective and baccalaureate admissions policy and application processing, and contributes to high-quality, student-centered service through in-person, phone, and ticket-based support.

The incumbent exercises independent judgment, applies complex admissions criteria, and collaborates closely with academic programs, while also sharing responsibility for maintaining consistent Enrollment Services coverage and service standards.

Pay, Benefits & Work Schedule  

Position Salary Range: $62,748.00/year - $84,516.00/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College  

Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve.

As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion.

We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact.

For more about Bellevue College's impact, visit Facts at a Glance.

About the Department  

The Enrollment Services Office is one of four departments that make up Student Central. Student Central is a single service area for departments identified as Enrollment Services, Evaluations and Graduation, Placement and Testing Services, and Financial Aid. The Enrollment Services Office houses the following programs, and has campus-wide responsibility related to these areas: Records and Grades, Washington State Residency, Admission to the College, and all Registration processes. These programs are distinct in areas related to Washington State law, regulations and reporting requirements.

Essential Functions  

Selective and Baccalaureate Admissions Processing

• Independently process applications for selective admissions and baccalaureate programs from receipt through final admission decision.
• Appropriately code accepted students in the student information system (ctcLink).
• Evaluate complex academic records and transcripts for prerequisite completion, degree eligibility, and program readiness.
• Apply program-specific admissions criteria, ranking methodologies, capacity limits, and deadlines with accuracy and consistency.
• Identify, research, and resolve complex application issues requiring interpretation of policy and procedure.
• Communicate admissions decisions and next steps to applicants in a clear and timely manner.

Program Coordination and Academic Liaison Support

• Serve as admissions contact for assigned selective and baccalaureate programs.
• Coordinate with faculty, program chairs, deans, and admissions committees to support applicant review and selection processes.
• Prepare applicant files, reports, and data summaries for faculty review.
• Support continuous improvement of selective admissions workflows and timelines.

Provide direct services and information and assistance to students and guests at Student Central

• Create a welcoming environment for the diverse community that reflects Bellevue College while exhibiting a professional and personable demeanor.
• Provide excellent direct service to students and other visitors at the front counter, on the phone, using email, and the online ticketing system (Target X).
• Communicate rules and practices governing confidentiality laws such as FERPA.
• Conduct unique Student Central business, which includes providing information about processes and requirements for all Student Central departments, updates, directions, and regulations.
• Work to provide problem resolution for students experiencing difficulties and make appropriate referrals for students needing additional support from departments such as Academic Advising, Counseling, Disability Resource Center (DRC), Multicultural Services (MCS), TRIO, Veteran's Services and Workforce Education.
• Direct students to take appropriate courses of action based on student specific situations.
• Collaborate effectively with campus departments, staff, faculty, and administrators, and utilize forward-thinking methods, to address and resolve complex issues/concerns. Interpret and apply college, state, and federal policies and regulations.
• Collaborate with Student Central Leadership (Dean, Directors and Associate Directors) to resolve complex situations that require exceptions to policies and procedures.
• Assist Student Central Leadership in the development of processes and activities needed to effectively serve the students and other visitors accessing the unique programs and services offered by the Student Central departments.
• Confer regularly with staff regarding the interpretation and implementation of program policies and participate in establishing Student Central standards and identify areas for development.
• Perform other duties as assigned.
  
   

Minimum Qualifications  

• Bachelor's Degree from an accredited institution. Relevant experience may be substituted for the education requirement on a year-for-year basis
• One (1) year experience in admissions, enrollment services, student services, records, or a closely related higher education administrative field
• Demonstrated experience processing or supporting complex admissions or academic records functions, such as transcript evaluation, program eligibility review, or application processing
• Demonstrated experience interpreting and applying policies, procedures, and deadlines in a regulated environment
• Experience working in a collaborative team environment with diverse employees and student/customer groups
• Effective interpersonal skills in the areas of collaboration, team participation, customer service, creative problem-solving, conflict resolution
• Effective communication skills including demonstrated ability to communicate effectively through spoken, written, and electronic processes, including with those for whom English is a second language
• Demonstrated ability to use Microsoft 365 applications including but not limited to Word, Excel, and Outlook
• Demonstrated commitment to continuous professional growth and skill development
   

Preferred Qualifications  

• Experience with PeopleSoft 

Conditions of Employment  

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. 

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. 

Other Information  

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply  

Applications received by 08/02/2026 will be given full consideration. Applications received after that date may be considered until the position is filled. 

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:   

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Complete the Job Questionnaires 

Contact: 
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at jobs@bellevuecollege.edu

EEO Statement  

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126. 

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu .

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