Executive Coordinator, Facilities Job Listing at Charter Schools USA in Fort Lauderdale, FL (Job ID 27283)

Description

JOB PURPOSE To provide strategical support to the President of a multi-entity enterprise. The Executive Coordinator will work closely with high-level representatives from each entity to ensure clear communication of assignments, expectations, and accountability procedures. The Executive Coordinator will effectively manage timelines, projects, and deliverables.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Executive Coordinator shall:

• Manage calendar and daily, weekly, monthly schedules for appointments and meetings
• Organize meetings by creating agendas, attending the meetings, crafting action items, and effectively following up on behalf of the President. Will include usage of assigned Project Management tool such as Monday.com or other.
• Document and track multiple task lists for each entity, both via email and calendar follow-ups, and through assigned Project Management tool.
• Have detailed understanding on company strategic initiatives and is actively engaged in ensuring initiatives are progressing, issues are identified, and bottlenecks are resolved with initiative owners.
• Works independently and within a team on special and nonrecurring and ongoing projects. Acts as a project manager for special projects, at the request of the President.
• Manage and organize physical office space of President and surrounding suite environment.
• Manage and complete assigned duties.
• Manage and complete assigned duties on behalf of President when required.
• Prepare communications such as memos, meeting notices, reports, and other correspondence on behalf of President.
• Maintain company files in good order for record keeping.
• Handles confidential and non-routine information.
• Ensure adherence to good safety procedures.
• Perform other duties as directed by the President.
• Follow federal and state laws, as well as company policies.

 

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

 

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required personnel so classified.

 

SKILLS AND KNOWLEDGE

1. Ability to perform tasks on short notice and outside regular business hours.
2. Ability to support department's teamwork and demonstrate collegiality and professionalism with other departments.
3. Ability to anticipate and foresee activities that are required without direction.
4. Time Management: Prioritizing, Organizing, Scheduling
5. Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines.
6. Technology: Computer skills in such areas as word processing, spreadsheets, and visual presentations.
7. Highly proficient in use of Microsoft Office, Outlook, SharePoint and appropriate cloud-based applications.
8. Communication Skills: Excellent oral, written, interpersonal (active listening) communication skills.
9. Ability to manage multiple tasks.
10. Preferred skills include business or personnel administration, marketing, personnel relations or a related field.
11. Excellent interpersonal skills: Being courteous, professional, and helpful.

 

JOB REQUIREMENTS

• High School Diploma or bachelor's degree from an accredited institution or sufficient experience, equivalent or higher.
• Minimum of two (2) years of work experience and or training in a relevant position.
• Such alternatives to the above requirements as Company may find appropriate and acceptable.
• Possible travel required to off-site locations including overnight trips.

 

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Interior air-conditioned environment
• Noise level is usually quiet to moderate

Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Executive Coordinator's job.

 

PHYSICAL DEMANDS

• Travel within or outside of Florida
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

 

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with Company salary and benefit policy. Length of the work year and hours of employment shall be those established by the Company.

 

FLSA OVERTIME CATEGORY

Job is exempt from the minimum wage and overtime provisions of the Fair Labor Standards Act.

 

EVALUATION

Performance will be evaluated in accordance with the Company's policy.

 

DECLARATION

The Company's Operations and Personnel Department retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the Operations and Personnel Department will be subject to disciplinary action up to and including termination.

 

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