Clerk II Job Listing at City of Edmonton in Edmonton, AB (Job ID 53626)

Description

If you have an administrative background and are looking to be part of the Employee and Legal Services team, then we would love to hear from you! Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way. 

In this role, you will be responsible for delivering a variety of administrative and clerical services to the Employee and Legal services department, ensuring accurate record maintenance to meet legal and corporate obligations. The Clerk II must deliver consistent outcomes in line with departmental policies and procedures. 

What will you do?

• Provide Legal Services reception coverage, and respond to inquiries via phone, email and in-person; take messages and redirect to appropriate departments
• Handle the sending and receiving of mail, faxes and courier services
• Complete forms, perform data entry, and maintain accurate records
• Manage directory updates, stationery orders, and corporate procurement card transactions 
• Assist new staff onboarding, maintain office equipment, and support the use of core business applications
• Draft documents, create templates, and ensure compliance with FOIP and Law Society requirements 
• Schedule meetings, prepare agendas, record, and distribute meeting minutes
• Open and close legal files, insurance and claims files, request and return closed files, and conduct necessary legal searches
• Assist in managing claims-related administrative tasks and direct inquiries to appropriate personnel
• Process access card requests, manage contract invoices, and support security audit tracking and recommendations
• Perform other duties as assigned