Word/Data Processing Clerk II - West Branch Administrative Assistant Job Listing at City of Edmonton in Edmonton, AB (Job ID 54431)

Description

The Edmonton Police Service requires a Divisional Administrative Assistant with excellent organizational and interpersonal skills to provide administrative services to the West Division. Reporting to the Inspector, this Administrative Assistant will perform the following duties:

• Compose and type memoranda, forms, letters, police occurrences, reports and responses to a variety of enquiries.
• Prepare agendas, take and transcribe minutes at meetings and prepare follow-up reports.
• Answer phone calls, update calendars and schedule for the Inspector and Admin S/Sgt. 
• Provide support and manage CARM for the West Division.
• Enter Annual Vacation for Squads.
• Complete Transfers/loans and update Photo Book.
• Intake and track Summons and Non-Summons Photo Violations. 
• Schedule and plan events including catering when necessary.  
• Track and manage Diary Date system for Photo Violations, PSB, Tracking Sheets, Briefing Notes, Memos, Criminal Flights and EPDP'S.
• Draft Employee Recognitions and Awards. 
• Code, classify and file material into confidential filing systems, including divisional and personnel files.
• Provide backup coverage to the other administrative staff.
• Creating and maintaining filing systems, diary date systems, email lists and divisional member lists, create and maintain schedules and business cards.
• Sorting and distributing incoming mail and preparing outgoing mail.
• Ordering supplies and maintaining supplies for all areas in the division.
• Maintain all photocopiers for the division.
• Entering subpoena's, court cancelations and monitor incoming court emails.
• Complete Visa statements for the Inspector and Admin S/Sgt.
• Track, pay and send invoices to Finance.
• Complete weekly PARS and TA forms for the Inspector.
• Coordinate and book travel for work related travel and training. 
• Performing other related duties as required and the ability to work well with others.