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Description
Cypress Methodist Church is in ministry to build bridges and create community that connects people to Jesus' life-giving story. We have been operating in Cypress for over 60 years. We are seeking a new Director of Business & Administration to replace the retiring incumbent. This role serves as an essential member of the Church staff reporting to the Senior Pastor.
Duties:
Finance & Generosity
- Manage the financial infrastructure of the Church including the accounting processes, accounting system & related internal controls, all data within that system as well as hard copy records, associated procedures for income and expenditures, loans, bank accounts, & financial reporting
- Lead and manage Finance & Generosity staff & volunteers
- Manage the budget setting process including collection of proposed budgets from all ministry areas & functions, preparation of budget sheets including personnel budget, submittal to the Board of Stewards, revisions, and entry into the finance system
- Manage annual audits including initiating with the external auditor, supplying all required information and coordinating support.
- Manage all aspects of the finance system including all accounting entries and report generation
- Generate & issue reports.
- Manage tax filings and remittances
- Manage property and general liability insurance and approve all related invoices for payment
- Monitor bank activity and conduct reconciliations
- Monitor weekly cash flow and raise awareness when needed
- Authorize weekly payables
- Remit apportionments
- Manage vendors associated with finance & accounting
- Manage and maintain regulatory compliance of all practices within the function with law and regulations in areas including but not limited to taxation and GAAP
- Manage interface with Texas Annual Conference related to clergy benefits and execute any associated processes including clergy compensation approvals
- Collect and record contributions and prepare deposits
- Attend Staff, Generosity and Board of Stewards meetings
Human Resources & Administration
- Manage the employment infrastructure including processing hiring and termination, non-clergy benefits management, compensation and payroll, and employment records.
- Execute all processes associated with paying staff including payroll processing, tax and insurance remittals including FICA, FIT, and worker's compensation
- Maintain compliant records both in the system of record and in hard copy including but not limited to personnel files, investigation/discipline files and I-9 files
- Manage vendors associated with employment and payroll and office equipment.
- Execute accounts payable including obtaining required approvals, including Finance, on invoices and issuing payments
- Maintain the Church calendar including gathering information, working out conflicts, updating and publishing
- Manage the membership database including system maintenance, data entry, report generation, membership auditing, and data cleansing
- Lead and manage HR & Administration staff & volunteers
- Manage costs to remain within approved annual or project budgets and cash constraints. Also, prepare annual budget proposal.
- Manage and maintain regulatory compliance of all practices within the function with law and regulations in areas including but not limited to payday, payroll tax, FLSA
- When directed, assist with Church events for which additional labor is needed.
- Bachelor's degree in accounting
- Proficiency with accounting software. Familiarity with Shelby Next Software a plus.
- Stewardship of confidential information
- Strong attention to detail
- Knowledge of internal control protocols, GAAP, accounting practices, state and federal reporting processes/regulations for sales and payroll taxes, payroll reports and general HR laws.
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