Administrative Project Coordinator Job Listing at Intertek in Phoenix, AZ (Job ID 10577)

Description

Project Coordinator - Phoenix, Arizona

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Project Coordinator to join our Building Science Solutions team in Phoenix, Arizona. This is a fantastic opportunity to grow a versatile career in the Building Science Solutions – Building & Construction group!

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities. 

Intertek's Building Science Solutions (BSS) group is primarily focused on building enclosure consulting, commissioning, and field performance testing for new construction and retrofit projects.

What are we looking for?

The Project Coordinator is responsible for providing administrative support to the Phoenix, AZ office. 

Schedule: Monday - Friday

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. 

AREAS OF RESPONSIBILITY

• Generate, proof and finalize project deliverables 
• Database entry and maintenance in iConnect and Oasis
• Assist with updating and maintaining resumes and project profiles
• Prepare invoicing for review by Project Managers
• Review, edit and process technical reports 
• Provide back-up support for other department administrative staff 
• Perform other responsibilities, as assigned
• Follow and enforce safety requirements and company policies
• Maintain brand identity in accordance with department and corporate requirements
• Edit, proofread and finalize proposals – meeting deadlines
• Perform data entry maintenance in CRM and iConnect 
• Assist in maintaining, reviewing, editing, updating and inventorying resumes and project profile sheets 
• Review/edit PowerPoint presentations
• Perform training for co-workers/new employees 
• Create organized billing from spreadsheet data
• Grow client relationships through positive interactions
• Assist in the proofreading and finalization of reports
• Assist with client visits / industry events as needed
• Assist with other department and administrative tasks as requested

Minimum Requirements and Qualifications:

• High School Diploma or GED Equivalent
• 5+ years directly related experience with customer interaction and billing
• Willing and able to work overtime and/or flexible hours, as needed by the workload of the business
• Knowledge and understanding of services provided by Building Science Solutions
• Be detail oriented with strong proofreading skills such that work product is correct and final without the need to be reviewed by others
• Strong communication skills, both oral and written, including grammar and spelling
• Excellent computer skills including Word, Excel, PowerPoint, Publisher and Adobe Acrobat
• Good organizational skills 
• Excellent grammar and spelling in order to proofread and edit technical reports 
• Must be able to multi-task and function in a fast-paced environment with shifting priorities and tight deadlines
• Willing and able to work independently as well as part of a team to effectively support the department and contribute positively to team moral

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.