Executive Assistant Job Listing at Intertek in Bozeman, MT (Job ID 12297)

Description

Executive Assistant – Bozeman, MT

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Executive Assistant to join our People Assurance team in Bozeman, MT. This is a fantastic opportunity to grow a versatile career in [industry or career path name].

Intertek's People Assurance teams empower your workforce to identify and close operational gaps and mitigate risk by assuring smart actions across your organization. Our People Assurance team is composed of Intertek Alchemy and Intertek Wisetail.  Intertek Alchemy provides frontline worker training solutions for processors, manufacturers, packagers, and distributors of all sizes. Intertek Wisetail provides a custom branded training and communication platform built to engage today's workforce with a complete learning management system, giving customers the tools to grow their passionate workforce. Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

The Executive Assistant is responsible for managing complex calendars, coordinating travel, organizing leadership meetings, and supporting internal communications across a fast-paced, global company. This role requires excellent organizational skills, discretion, and the ability to manage multiple priorities with urgency and professionalism.

What you'll do:

Manage complex calendars, coordinate internal/external meetings, and resolve scheduling conflicts.

Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.

Prepare and process timely expense reports.

Organize and support leadership meetings, company-wide virtual meetings, and leadership off-sites, including follow-up on action items.

Provide support for all-company meetings, presentations, and management of shared team information on intranet/portals.

Create and/or support the development of presentations for senior management.

Handle confidential and sensitive materials with a high level of discretion.

Prioritize workload and act with urgency in a dynamic environment.

Participate in developing internal communication processes and procedures.

Perform other duties as assigned, including support for cross-functional initiatives.

This position outline is a general guideline and does not represent all-encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above-defined duties.

Minimum Requirements & Qualifications:

3+  years' experience in a similar Executive Assistant role

Strong project management and organizational skills with the ability to multitask

Excellent problem-solving and analytical skills

Flexibility to adjust and prioritize schedules due to last-minute changes

Strong proficiency with Microsoft Office applications, including PowerPoint and Excel

Ability to function well under tight deadlines in a fast-paced, high-growth environment

Positive, people-oriented disposition with a professional presence

Excellent verbal and written communication skills

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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