13896 - Administrative assistant (part-time, hybrid), Budapest Hungary Job Listing at Kelly Services in Budapest (Job ID 13896)

Description

Together we change lives.

Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless. 

No matter where you are in your career journey you can apply your knowledge and passion to move people, organizations, and communities forward. You will have opportunities to develop your expertise and capabilities, both professionally and personally. As a team we celebrate inclusion, caring and collaboration. As a company we value your contribution, we work with integrity, and we always put people first – so your impact really will change lives.

Join our Kelly team in a hybrid role based in Budapest, Hungary!

The Administrative assistant is accountable for: 

• Assist with the coordination of administrative functions to support the department's operations.
• Follow administrative policies and procedures and improve workflow efficiency.
• Maintain and update filing systems to ensure accurate and organized information management.
• Prepare reports, presentations, and other documentation as requested by senior management.
• Interact with external vendors and service providers to handle contract negotiations and verify adherence to organizational standards.
• Assist in coordinating communication and collaboration between departments to ensure smooth workflow and team cohesion.

Financial Administration:

• Assistance of Company's accounting service provider by providing information of missing invoices (received from suppliers and colleagues) 
• Idetifying invoice processing route based on nature of expenses (through payroll or to accounting)
• Upload invoices for payment and provide and file necessary documentation
• Keeping internal cost center structure updated
• Managing and organizing physical paperwork in the office, keepeing company legal documents, supplier contracts, banking documentation, financial statement and other records (printing, scanning, filing, and handling physical documentation)
• Employee expense administration
• Keep contact with regional finance

General Administration:

• Provide administrative support to the Managing Director
• Arrange mailing, letters, packages in the office
• Coordinate office activities, track stocks of office supplies and place orders when necessary
• Keep contact with the office space vendor andassistcolleagues in office related matters 

Essential Skills, Knowledge, and Experience:

• Experience with administrative work.
• Proficient language skills both in English and Hungarian.
• Strong communication skills; Maintain open and clear communication with team members and external contacts. Facilitate effective communication channels within the office.
• Ability to use video conferencing tools (e.g.,Zoom, Microsoft Teams) to facilitate virtual meetings and collaborations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) for document creation, data management, and presentation development.
• Problem-solving abilities to address administrative challenges and find efficient solutions.
• Attention to Detail; Execute tasks with precision, ensuring accuracy in data entry, document preparation, and record-keeping.

Additional Requirements:

• This position is a part-time role:20 hours per week(open forfewer hours per week, with a minimum of 16 hours per week).
• Must be able to work in the office 2 days per week: in Budapest, Hungary

Kelly is an equal opportunity employer committed to building a diverse, equitable, and inclusive workforce, encompassing factors such as race, gender, individuals with disabilities, protected veterans, sexual orientation, and gender identity.