Administrative Assistant Job Listing at Kelly Services in Milton, MA (Job ID US3591696_BH9927221)

Description

Job Title: Administrative Assistant – College Faculty Building
Location: Milton, MA
Department: Academic Affairs (Library, Education, Writing)
Employment Type: Full-Time Temporary (3–6 months, possible temp-to-perm)
Schedule: Monday–Friday, 8:30 AM – 4:30 PM
Hourly Rate: $19.00 – $21.00/hour
Reports To: Department Chair/Director

Position Overview

Curry College is seeking a detail-oriented and organized Administrative Assistant to provide essential support for the Levin Library, Education, Graduate Education, and Writing programs. This role also serves as the key point of contact for the Faculty Building, ensuring smooth administrative operations and welcoming visitors. This temporary role may lead to a permanent opportunity for the right candidate.

Key Responsibilities Administrative Support

• Respond to emails and phone inquiries; take meeting minutes as needed.

• Assist faculty with tasks such as mailings, printing, and mailbox organization.

• Support department chairs/directors with preparation of Contract Request Forms.

• Assist with planning and coordination of departmental events, including scheduling rooms and catering, tracking RSVPs, and communicating with campus partners.

• Manage calendar scheduling for the Levin Library and related departments.

• Coordinate maintenance and general operations of Faculty Building office equipment.

• Support self-study, accreditation, and regulatory visit preparation.

Budget & Purchasing

• Track departmental budgets using Banner; provide updates upon request.

• Prepare and process purchase orders and check requisitions.

• Manage inventory and order supplies for the Faculty Building and departments.

• Assist with library materials purchasing and vendor communication.

Reception & Customer Service

• Greet visitors and serve as the first point of contact for the Faculty Building.

• Handle student inquiries related to registration and departmental processes.

• Maintain office files and assist with distributing faculty course evaluations.

• Oversee Education department's tracking systems and student compliance records.

Student Worker Supervision

• Recruit, train, schedule, and supervise student employees.

• Assign tasks, monitor performance, and approve hours in the timekeeping system.

Qualifications Required:

• Associate's degree.

• 2–5 years of office administration experience.

• Strong interpersonal, organizational, and time management skills.

• Proficient in Microsoft Office Suite (especially Excel).

• Ability to multitask, prioritize, and meet deadlines.

• Willingness to learn new technologies and systems.

Preferred:

• Bachelor's degree in a related field.

• Experience in higher education or college settings.

• Familiarity with Banner, Coursedog, CANVAS, Google Suite, SharePoint, Navigate360, Qualtrics, Microsoft Teams, Zoom, and other academic tools.

Physical & Mental Demands

• Must be able to sit, stand, walk, climb stairs, and lift up to 20 lbs.

• Requires manual dexterity, visual focus, and extended computer use.

• Must be able to manage multiple tasks and frequent interruptions while maintaining attention to detail.

Interested candidates should have a strong customer service mindset, a collaborative attitude, and a willingness to support the diverse needs of a dynamic academic environment.

Contact: Gabriel P. (gabp184@kellyservices.com)

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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