Description
Administrative Assistant
About the Role
We're looking for a detail-oriented professional to support the Operations team with day-to-day accounting and administrative tasks. If you enjoy working with numbers, payment systems, and helping keep things running smoothly behind the scenes, this role is a strong fit.
Pay: $23.50/hr | Schedule: 8:00 AM – 5:00 PM | Duration: 12-month contract
Work Arrangement: 100% onsite
What You'll Do
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Support the Operations department with operational accounting and administrative tasks.
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Perform daily and monthly payment requests of state fees in QuickBooks.
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Match and pay client/partner invoices in designated payment systems.
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Apply wire, ACH, check, and credit card payments to the correct invoices and systems.
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Assist with billing, credit card matching, reporting, accounts receivable, payment research, and spreadsheet data entry.
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Monitor and manage the Accounting distribution mailbox and respond promptly to inquiries.
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Partner with Operations to identify errors or deficiencies and communicate them clearly.
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Assist the Operations Manager with daily operational functions and help establish or improve control processes when needed
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What We're Looking For
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High school diploma or equivalent; additional education in Accounting, Finance, or Business is a plus.
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Experience in accounting, billing, accounts receivable, or operations support is preferred.
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Familiarity with QuickBooks and payment systems is a plus.
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Comfortable working with spreadsheets and handling numerical data accurately.
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Strong attention to detail, organization, and follow-through.
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Clear communication skills and a collaborative mindset.
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Ability to work full-time onsite in an office environment.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly®.
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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