Administrative Assistant I Job Listing at Kelly Services in Tucson, AZ (Job ID US3605070_BH9977994)

Description

Ready, set, go! Put your career in motion with a great, new opportunity. Join the Kelly® Professional & Industrial team as as Administrative Assistant with a world-class equipment and services company that sustainably advances the noble work of agriculture and construction workers.

Why you should apply to be an Administrative Assistant:

• Pay Rate: $16.72 per hour
• Location: Tucson, AZ
• Schedule: 8am to 5pm
• Employment Type: 12 months

What's a typical day as an Administrative Assistant? You will:

• Switchboard & Communication Duties
• Operate communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals.
• Manage visitor check-ins and perform general administrative tasks such as taking messages, providing information, and maintaining records.
• Handle emergency calls, monitor alarms, and manage paging systems.
• Sort mail and provide basic customer service.
• Perform additional receptionist functions as needed, depending on the organization.
• Scheduling & Coordination:
• Locate specialized doctors near the claimant's location to complete exams requested by the Disability Evaluator.
• Schedule consultative examinations (CE), including follow-up calls to claimants.
• Print, assemble, and mail CE packets to claimants, and send CE paperwork to doctors via fax if necessary.
• Claimant & Vendor Support:
• Respond to inquiries from claimants, vendors, and other sources regarding claim status or transportation assistance (e.g., mailing bus passes to claimants).
• Contact claimants to inform them of upcoming appointments or pending paperwork.
• Contact doctors for follow-up reports or specific instructions, and hospitals for authorizations and reports.
• Communicate with claimants' attorneys to provide basic status updates.
• Case Development & Tracking:
• Assist claim adjudicators by contacting claimants, attorney representatives, medical sources, and other stakeholders as directed by the supervisor.
• Ensure daily assignments are disseminated and completed using a tracking system.
• Conduct case development activities that require analysis and judgment.

This job might be an outstanding fit if you have:

• Customer Service: Experience providing high-quality service to both internal and external stakeholders
• Scheduling / Front Desk Experience: Background in appointment scheduling, receptionist duties, or front desk administrative support.
• Computer Skills: Proficiency in common office software (e.g., Microsoft Office Suite, email systems, scheduling tools).
• Bilingual: Ability to communicate effectively in English and Spanish is preferred.

What happens next:
Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry—even if this position doesn't work out, you're still in our network. That means all our recruiters at Kelly will have access to your profile, expanding your opportunities even more!

Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an Administrative Assistant today!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website