Administrative Coordinator Job Listing at Kelly Services in Silver Spring, MD (Job ID 9450954)

Description

The Clubhouse Operations Coordinator is responsible for organizing and coordinating Clubhouse operations, activities, services, procedures, and resources to ensure departmental effectiveness and efficiency. They will oversee office staff and assist with various tasks such as customer registrations, answering phone calls, providing information and assistance, maintaining records, and ensuring a clean and safe environment.

Essential Functions & Basic Duties:
1. Oversee office staff and assist with customer registrations, room reservations, and inquiries.
2. Answer multi-line phone calls and provide information and assistance to customers.
3. Provide direct assistance to customers, including copying, faxing, and room temperature control.
4. Maintain records of pool/locker pass purchases and assist with pool-related tasks.
5. Coordinate with the Building Manager and other staff for event setup and breakdown needs.
6. Maintain organization of electronic files and physical spaces within the Clubhouse.
7. Monitor and coordinate daily Clubhouse activities, including exercise classes and aquatic programs.
8. Create billing and credit card reports for clubs and organizations.
9. Monitor inventory of equipment and supplies, ensuring proper maintenance and availability.
10. Conduct safety and maintenance checks of Clubhouse spaces and equipment.
11. Collaborate with other departments to select and implement software solutions.
12. Perform walkthroughs to monitor cleanliness and appearance of the Clubhouse.
13. Develop knowledge of community operations and maintain working relationships with staff and residents.

Qualifications:
- Associate or bachelor's degree preferred
- 6 months of related experience in facilities oversight or a related field
- Proficiency in Microsoft Office Suite, particularly MS Word and Excel
- Working knowledge of data management systems and administrative procedures
- Strong communication, organizational, and customer service skills
- Ability to prioritize tasks and work effectively in a fast-paced environment
- Basic audio/video experience and knowledge of recreation software is a plus

Schedule: Mon-Fri 8:30am-5pm
Pay rate: $21 an hour with weekly pay

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As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly®

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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