Administrative Specialist Job Listing at Kelly Services in Midland, MI (Job ID US3620187_BH10011037)

Description

Job Title: Administrative Specialist Position Summary As an Administrative Specialist you will provide expert administrative support to leaders and teams, ensuring smooth and efficient operations in a dynamic, fast-paced environment. Leveraging your discretion, organizational prowess, and proactive approach, you will manage multiple priorities, foster effective communication, and serve as a trusted resource for confidential and sensitive matters. This role may include supervising other administrative staff and supporting major projects, special events, and organizational initiatives. Key Responsibilities

• Provide high-level, proactive administrative support to leadership and teams, exercising independent judgment and discretion in managing workload and priorities.
• Independently coordinate complex calendars, schedule meetings and events, book conference rooms, and manage guest/visitor logistics.
• Organize and deliver department or group events and special projects, ensuring successful execution from planning to completion.
• Prepare meeting agendas, take notes, and summarize key information and action items for stakeholders.
• Serve as the administrative point of contact, rapidly building rapport with internal and external partners.
• Facilitate open channels for clear, concise communication, ensuring information is effectively distributed and understood across the organization.
• Manage confidential information with the utmost discretion, adhering to Dow standards and Code of Business Conduct.
• Supervise, coach, and mentor other administrative employees as needed, promoting a collaborative and inclusive team environment.
• Arrange complex domestic and international travel and itineraries, accounting for time zone and cultural considerations.
• Demonstrate advanced proficiency in business software and collaboration tools (e.g., Microsoft Office Suite, Dow Systems), staying current and providing training or troubleshooting as necessary.
• Handle TER reporting and approvals, review compliance with company policies, and inform teams of discrepancies.
• Act as a safety advocate within the team or facility, promoting Dow's safety behaviors and sometimes serving as safety warden or contact.
• Effectively manage changing priorities, adapting quickly to new needs and proactively anticipating challenges.
• Network with other administrative professionals to share best practices and drive continuous improvement.
• Foster trust, partnerships, and positive relationships within and between teams to support organizational goals.
• Lead with integrity, consistently modeling exceptional work ethic and motivating others.
• Strive to simplify processes, seek feedback, and go beyond expectations to contribute to organizational success.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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