Administrative Support Specialist  Job Listing at Kelly Services in Deer Park, TX (Job ID 10094346)

Description

Administrative Support Specialist  Logistics (Deer Park, Onsite) 

 

Overview:

Provides specialized administrative support to leadership and teams within the logistics organization. Exercises discretion and independent judgment in managing workflow and priorities. Operates with limited supervision and is entrusted with full authority to support assigned leader(s).

 

Key Responsibilities:

• Offer professional administrative support to leaders, colleagues, and organizational groups by managing tasks independently and prioritizing workload effectively.
• Demonstrate strong organizational skills; meet tight deadlines in a fast-paced, dynamic environment.
• Proactive, resourceful, and self-motivated; may supervise or delegate work to other administrative employees or office assistants.
• Independently schedule meetings and events, book conference rooms, order catering, and coordinate the visitor/guest process.
• Coordinate end-to-end delivery of department or group events and special projects.
• Take meeting notes and summarize key information and action items concisely.

 

Communication & Relationship Building:

• Display clear and concise verbal and written communication skills; foster open channels of communication to help teams leverage information.
• Maintain discretion with sensitive and confidential information.
• Act as the primary administrative contact, quickly establishing rapport with managers, clients, and internal/external stakeholders.
• Provide knowledgeable answers to business function questions and take appropriate actions in the absence of the leader.

 

Office & Workflow Management:

• Excellent time management, attention to detail, and ability to keep work flowing without disruption.
• Supervise and coach office assistants; support an inclusive and collaborative work environment.
• Effectively prioritize requests from multiple managers and collaborate to meet organizational goals.
• Plan and arrange complex domestic and international travel, understand time zone and cultural differences, and prepare detailed itineraries.

 

Technical Proficiency:

• Advanced skills in MS Office (Word, Excel, PowerPoint, Outlook) and ability to quickly learn other internal systems (such as Dow Systems).
• Manage, approve, and review TER reporting and expense submissions; ensure compliance with company policies and Dow's Code of Business Conduct.
• Advocate for and promote safety behaviors; may serve as team or area safety contact.

 

Document & Library Management:

• Maintain and manage documents in libraries for the logistics organization, ensuring document integrity and organization health.
• Ideal candidate has experience in logistics document management and library systems.

 

Additional Qualifications:

• Proven leadership abilities, adaptability, and exceptional work ethic.
• Strong ability to reduce complexity and deliver clear communication tailored to various audiences.
• Experience in building internal and external relationships to achieve positive organizational outcomes.

 

Work Requirements:

• Schedule: Monday – Friday, 8am – 5pm (40 hours/week), fully onsite.
• Must be fluent in Word, Excel, PowerPoint, Outlook.
• Responsible for manager's calendar maintenance and expense report processing.
• Logistics background highly preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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