C Level Executive Assistant Job Listing at Kelly Services in Detroit, MI (Job ID 9638119)

Description

C-Level Executive Assistant
Detroit, MI
$90,000 - $95,000
Hybrid Schedule (3 days In office, 2 days Home)
 
Kelly Services has partnered with an esteemed organization that has served Southeast Michigan for over 100 years, seeking an Executive Assistant to the COO.  The EA will perform a wide range of complex and confidential tasks.  Working alongside the COO and her colleagues, this person will be handling a variety of duties through Governance, in addition to general EA support.  Apply today for immediate consideration!

Perks:

• Great overall benefits!
• Paid holiday, including closure Christmas to New Years
• Work/life balance
• 5 years Top Workplace by FreePress
• Great company culture
• Brand new offices overlooking Campus Martius

Duties:

• Board Governance support to include agenda development, meeting Power point deck, attend ‘dry run' meetings, prepare name tents, badges for each member and internal staff, materials and room set up, take accurate notes for follow up items room clean-up, attend follow-up meeting, Board Orientation materials and meeting, Board Leadership Handbooks, Nominating and Governance Committee Handbooks, manage inventory of all Governance documents and organize in digital file for easy access. Provide communications to Board members and their executive assistants.
• Manage COO calendar including daily, weekly and yearly appointments, which requires knowledge of priorities and schedule conflicts. Manage COO's time by reading, printing, researching and routing correspondence.
• Support COO for Policy Conference development and execution.
• Organize and directly assist in preparation of meetings, attend certain meetings to take notes and/or furnish information, organize catering, greet guests, maintain easy and flexible filing system, provide expense report support and direct expense reports, budget projections. Coordinate team compliance with human resources and finance deadlines.
• Collaborate with internal teams to assure cohesive communication and teamwork, if not exceed their goals.  Work closely and collaboratively with the Executive Administrative Team from the President's Office to assure timely and effective workflow processes.
• Submit Certificates of Origin to COO for review.  Mail completed certificate to member and work with Finance Department to process payment.  
• Provide VP, Economic Equity and Inclusion, board committee support for board committee meetings including scheduling meetings, notes and transcript of committee meetings.

Qualifications:

• Five (5) years of experience supporting a senior level executive.
• Experience with Governance and Board support.
• Strong computer skills; proficient in MS Word, Excel, Power Point.  Research and internet savvy.
• Demonstrates ability to track and follow through on multiple tasks and projects in a timely manner with attention to detail and accuracy.
• Capable of working under pressure, managing multiple priorities and projects.
• Knowledge of CRM and budget management software.
• Ability to work outside of regular 8:30am-5pm schedule in order to meet special requests and deadlines.
• Relationship building with internal and external staff.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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