Description
Let Kelly Services find your dream job!
Kelly Services is seeking an experienced Executive Admin in Westmont, IL.Candidates must have 2+ years in an Exec Admin role and have calendar/travel management experience. Concur is highly preferred.
This is a contract opportunity, lasting 3-4 months, covering for a medical leave.
Our client is rapidly growing and offering advancement opportunities to help build your career and skillset. They offer a culture that is second to none, where you will immediately feel like part of this company. They are a company that values its employees, provides training, support, and tools to continuously grow skill set, ability, and success. Our client offers an excellent training program, with an excellent internal promotion rate.
Interested candidates can reply to this ad, or send their updated resume to: nancy.spisak@kellyservices.com
Can also call Nancy at 630-506-8757
Pay: $25 - $36/hr.
Hours: Mon – Fri 8am-5pm
Summary
The Executive Assistant provides support to the 3 senior leaders and independently manages multiple tasks and projects with competing priorities and deadlines in a fast-paced, professional environment. This highly visible position serves as the primary interface between the company and the public and is responsible for creating a positive, friendly, courteous interaction with customers, visitors, and employees. The Executive Assistance is also responsible for all aspects of travel with various levels of internal management and staff, as well as external constituents.
Responsibilities:
- This role will support 3 senior leaders – not the entire leadership team.
- 3-5 years of administrative experience or 2+ years in and EA role.
- Must have calendar management experience.
- Experience with travel booking platform, Concur is highly preferred.
- Manage and maintain calendars for executives including efficient coordination of meetings utilizing Microsoft Outlook and Teams, prioritizing meetings ensuring calendars are free of double bookings.
- Function as the main receptionist for both local offices by operating a multi-line telephone system to answer incoming calls and direct callers to appropriate personnel.
- Responsible for visitor control in both locations, mail systems (receive and distribute mail/packages) and provide general administrative support as assigned.
- Organize and/or assist in organization of all local events/meetings.
- Function as office manager, and organize, manage, and order office & kitchen supplies as needed.
- Serve as main point of contact with Oakbrook Terrace building management office and safety committee.
- Manages documents that are highly confidential and must act with high diligence and operate with integrity.
- Prepares routine and advanced correspondence including emails, letters, memoranda, and reports.
- Screens and prioritizes communications and inquiries from external and internal sources
- Interacts and supports staff of all levels in multiple locations. Must be proactive, resourceful, efficient and operate with a high level of professionalism.
- Responsible for communications support as needed both internally and externally.
- Complete expense reports for executives and other general administrative tasks as assigned.
Requirements:
- Associate's degree in business, secretarial science, or related discipline.
- Two (2) years' experience in a clerical position or the equivalent combination of experience and education deemed necessary to perform the core responsibilities of the role.
- Must have 2+ years in an Exec Admin role and have calendar/travel management experience. Concur is highly preferred.
What are the perks?
- Job stability
- Working for a company that values its employees, provides training, support, and tools to continuously grow skill set, ability, and success
- Lots of room to grow
What are the benefits as an employee with Kelly?
- https://www.mykelly.us/us-mykelly/perks/
Interested candidates can reply to this ad, or send their updated resume to: nancy.spisak@kellyservices.com
Can also call Nancy at 630-506-8757
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As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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