Executive Assistant Job Listing at Kelly Services in Irvine, CA (Job ID 10056409)

Description

Job searching is a lot better with someone in your corner. Kelly® Professional & Industrial is seeking an Executive Assistant for BioSense Webster in Irvine CA. Sound like something you're interested in? We'll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick).
Why you should apply?

• $33 per hour
• Monday-Friday Work Schedule 8am-5pm (2 days from home)
• 3 Weeks PTO and Medical, Dental, Vision Insurance offered
• Access to outstanding Kelly perks via https://www.mykelly.us/us-mykelly/perks/

Executive Admin Roles and Responsibilities

• Manages VP's calendar, email and travel management (international and local travel)
• Medical Device Experience preferred
• Provides administrative support in areas of purchase orders (beginning to end of process), Corporate Meeting Card (CMC expenses), customer contracting and physician consulting payments 

• Manages Global Strategic Marketing (GSM) events including set up, catering and logistics (event mgmt. from start to finish)
• SharePoint Management (Team SharePoint, External SharePoint, Launch in a box)
• Onboarding Assistance (New Hire – Interview Planning, In person POC, Hardware requests, New Hire Kit: Hardware, Welcome Kit, etc.)
• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures 

• Works with Global Strategic Marketing (GSM) team members to ensure projects are completed on time and per plan. 

• Interfaces with other groups, like Contracts Dept, Health Care Compliance, R&D and others as needed to complete projects 

• Responsible for communicating business related issues or opportunities to next management level 

• Performs other duties assigned as needed 
  • eMarketplace (PO related and physician timecards),
  • Ordering of Supplies (iPads – Inventory, Snacks, etc.)
  • Events (Team Building, Retiring, Monthly and Quarterly Team Meetings, etc.)
  • Point of contact for Global Strategic Marketing (GSM) team
  • Business Updates (Org Announcements, Newsletter, Org Chart)

Skills & Qualifications:

• Experience in Concur Travel & Expense, Microsoft Suite, Calendar Management, Meeting Management, Event coordination
• PO Management experience
• Bachelor's Degree preferred but not required
• Medical Device experience preferred

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website