Executive Assistant I Job Listing at Kelly Services in Oakland, CA (Job ID US3604560_BH9977580)

Description

Job Title: Administrative/Executive Assistant
Location: Hybrid (Oakland, CA Office 1–2 days/month, Remote otherwise)
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay Rate: $30-36/hour DOE
Position Type: Temporary (Estimated through January 31st)
 
Overview:
We are seeking a highly organized, proactive, and resourceful Administrative/Executive Assistant to provide critical support to two busy executives in a hybrid role. The ideal candidate thrives in a fast-paced environment, is tech-savvy, and possesses outstanding communication and multitasking skills. This is a temporary position, with an immediate start and a projected end date of January 31st.
 
Key Responsibilities:

• Manage complex calendars and scheduling for two executives
• Coordinate meetings and appointments, including logistics for in-person and virtual events
• Prepare and edit documents using Google Suite, Adobe, and Canva
• Organize and prioritize incoming communications and requests
• Support executives with travel arrangements and expense reporting as needed
• Liaise with internal associates and external partners with professionalism
• Attend meetings (via Zoom or onsite as required) and take detailed minutes

 
Required Skills & Experience:

• Demonstrated experience managing calendars and schedules for multiple leaders
• Proficiency in Google Suite (Docs, Sheets, Calendar), Zoom, Adobe, and Canva
• Exceptional communicator, both written and verbal
• Highly organized, detail-oriented, and able to multitask effectively
• Strong problem-solving skills and the ability to anticipate needs

 
Work Environment:

• Hybrid schedule: Primarily remote, with in-office presence in Oakland required 1–2 times per month
• Collaborative company culture with approximately [insert #] associates (please specify)
• Additional support needed due to recent growth

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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