Executive Receptionist Job Listing at Kelly Services in Bloomington, IN (Job ID US3574899_BH9870552)

Description

Executive Receptionist
Location: Bloomington, IN
Pay Rate: $35/hour
Schedule: Monday-Friday from 8:00AM-5:00PM
Contract Type: Temporary to Hire

Position Description:
Kelly Services is pleased to partner with a leader in the pharmaceutical industry to recruit for the position of Executive Receptionist. The selected candidate will be tasked with delivering exceptional administrative and client-hosting support to the Business Management Department. This role entails close collaboration with senior management, customers, local management, and other administrators, ensuring the timely and quality execution of tasks. We encourage qualified candidates to apply promptly for immediate consideration.

Key responsibilities:

• Plays a key role in facilitating a positive guest experience while visiting the company.
• Responsible for partnering with site security, hosts, and site leadership to ensure that guest pre-registration, welcome upon arrival, and hospitality during the duration of a guest's visit.
• Proactively anticipates administrative needs of the team and independently handles administrative issues.
• Routinely handles confidential, highly sensitive business information.
• Routinely leads various projects as assigned, advises of status, and completes project with minimal direction.
• Creates documents with minimal direction and review, such as reports, letters, memos, mail merge and other correspondence. This may also include preparation of special reports.
• Creates PowerPoint presentations for both internal and external customers with minimal direction and review from raw data, including incorporating charts, graphs, clipart, and scanned objects.
• Creates Excel spreadsheets with minimal direction and review from raw data, including charts, graphs, formulas, and database applications.
• Communication liaison for all of Business Management department operating mechanisms.
• Manages electronic calendars and resolves all conflicts and maintains a smooth flow of schedules.
• Coordinates all travel arrangements.
• Screens calls in a professional manner.
• Completes expense reports according to policy and monitor reimbursement.
• Coordinates meetings: designs and implements the appropriate purchasing process for all meeting vendors, negotiates with hotels when meeting department is not contracted, follows through on all facets of meeting details, communicates to attendees, monitors deadlines, troubleshoots and handles special requests.
• Maintains regular interaction with vendors/individuals with whom the department routinely does business.
• Distributes mail, faxing, filing, photocopying, orders supplies.
• Provides back-up support to other onsite administration needs.
• Maintains client office areas and ensures appropriate marketing materials are available.

 
Ideal Experience and attributes:

• High school diploma or GED required, Associates Degree or Bachelor's degree highly preferred
• Administrative background required with five (5) or more years experience in a support role
• Corporate administrative support experience of at least three (3) years preferred
• Computer proficiency in Microsoft Word, Excel, and Outlook and the ability to use enterprise software (examples include:  JDE, BPLM, Pilgrim, Trackwise, etc.)
• Meeting planning experience on a management level preferred
• Knowledge of healthcare industry preferred

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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