Invoicing/Accounts Receivables clerk Job Listing at Kelly Services in Orlando, FL (Job ID US3553707_BH9792909)

Description

Kelly Services is seeking an Invoicing / Accounts Receivable Specialist for a busy Landscaping company!

Location: Orlando, FL 32808
Salary: $20-$22 per hour (based on Experience)
Mon-Friday- 8am-5pm
Temp to hire
Start Date- Monday April 14th 

Job Description:

We are seeking a detailed-oriented Invoicing / Accounts Receivable Specialist to join our dynamic team. The ideal candidate will be responsible for handling monthly maintenance invoicing, accounts receivable, contract management, and providing support to various departments within our organization.

Key Responsibilities:

Invoicing / Accounts Receivable:

• Create monthly maintenance invoices in Aspire.
  • Generate invoices monthly.
  • Pro-rate new and cancelling client invoices.
  • Process credit card payments for auto-pay customers.
• Manage accounts receivable:
  • Email clients weekly.
  • Call clients after 30 days of non-payment.
  • Prepare letters and handle cancellations after 90 days of non-payment.

Contracts:

• Renew monthly expiring contracts.
• Cancel and deactivate contracts as needed.
• Perform ASPIRE clean-up of contracts monthly and work tickets weekly.

Accounting (Support Controller):

• Enter vendor invoices timely, ensuring each is costed to the appropriate job in ASPIRE.
• Match credit card receipts to QuickBooks charges as received.
• Manage vendor relationships:
  • Set up vendors in ASPIRE & QuickBooks.
  • Ensure all new vendors complete vendor packets and update annually.
• Enter all customer credit memos on a monthly basis.
• Handle sub-contractor documentation per vendor packet guidelines.

Purchasing (Support Purchasing Manager):

• Reconcile purchase receipts monthly.
• Enter job costs in ASPIRE on a daily basis.

Office Support:

• Manage and order office and safety supplies.
• Oversee office services including plumbing, electrical, AC, painting, etc.
• Handle office cleaning and organization.
• Receive and sign for office-related deliveries.
• Monitor Mackenzie/Contact/AR/AP email accounts.

Human Resources (Support HR Manager):

• Process payroll and casual labor checks in the absence of the controller.
• Organize monthly company meetings, including birthdays, anniversaries, and catering.
• Manage workers compensation claims if the controller is absent.
• Order uniforms according to company SOP.

Qualifications:

• 3+ years experience in invoicing and accounts receivable.
• Proficiency with ASPIRE and QuickBooks.
• Strong organizational and multitasking skills.
• Excellent communication skills.

If you are a motivated individual with a keen eye for detail, we would love to hear from you!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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Finding the right job isn't always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we're pretty good at it!

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website