Description
Kelly's customer, a non-profit organization, located downtown Toronto, ON, are seeking an organized, proactive, and customer-focused Reception Administrator to manage day-to-day office operations and provide exceptional support to our donors. This role is pivotal in ensuring a welcoming environment, maintaining smooth office functions, and fostering positive relationships with donors and visitors alike.
RESPONSIBILITIES:
- Reception & Visitor Support:
- Respond to telephone, email, and in-person inquiries, ensuring a warm, professional, and welcoming experience for all guests at their national office.
- Address visitor requests or direct them to the appropriate team member.
- Donor Support:
- Handle donation calls from new, existing, and prospective donors, updating donor records and ensuring acknowledgments (in memory/in honour cards) are promptly sent.
- Process requests for duplicate tax receipts, perform donor database searches, and ensure timely issuance of receipts.
- Proactively follow up with donors whose credit card information is expiring to ensure continuous support.
- Mail & Office Logistics:
- Manage incoming and outgoing mail, including coordinating courier services and handling requests for stationery and office supplies.
- Liaise with Canada Post, couriers, and office supply vendors to ensure timely and efficient service.
- Maintain inventory of office and kitchen supplies, placing orders as needed.
- Office Equipment Maintenance:
- Ensure office equipment (printers, copiers, fax machines, postage meters, etc.) remains in good working order by coordinating maintenance and service updates.
- Oversee shredding services and any required couriering of materials.
- General Administrative Support:
- Assist with other tasks or special projects as assigned by the Manager to support smooth office operations and donor relations.
- Excellent interpersonal and communication skills, with a friendly and professional demeanor.
- Strong attention to detail and organizational skills.
- Ability to handle multiple tasks in a fast-paced environment while maintaining accuracy.
- Experience with databases and proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Previous experience in administrative support, customer service, or donor relations is an asset.
PERKS:
- 2 week temporary position with potential to go longer
- $20.00 - 23.00 per hour depending on experience
- Plus 4% vacation paid weekly
- Work for a great organization
If you are someone who thrives in a dynamic environment, enjoys working with people, and takes pride in ensuring both office operations and donor experiences run seamlessly, then apply!
Why Kelly®?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
- Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Why Kelly®?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
.As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly®.
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.
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