Description
Kelly Services is hiring on behalf of our client, a renowned organization in the pharmaceutical industry located in Thornhill, ON, for the role of a proactive, resourceful, and detail-oriented Senior Administrative Assistant to support their Therapeutic Dermatology Business Unit. This 1-year, long-term temporary contract offers an exciting opportunity to contribute within a dynamic and collaborative environment.
Key Responsibilities:
- HCP Coordination: Initiate and manage processes for HCP (Healthcare Professionals) engagements, including event/activity setup, contracting, and payment for completed work.
- Contract Management: Review and manage contracts and renewals, liaising with legal, compliance, commercial, and customers on contract terms and process flow.
- Stakeholder Communication: Communicate directly with HCPs to obtain information or provide updates as required.
- Reception Duties: Perform main-office receptionist duties, including attending to guests, managing phone calls, and handling mail/couriers.
- Administrative Support: Assist with calendar and meeting coordination for the Therapeutic Dermatology Business Unit.
- Travel Coordination: Book travel arrangements for senior team members and ensure expense reconciliation aligns with standard procedures.
Experience and Skills Required:
- Minimum of 3 years' experience in office administration and/or an executive assistant role.
- High School Diploma (required), Post-secondary education, such as a Bachelor's Degree, is an asset.
- Strong multitasking, attention to detail, and organizational skills.
- Excellent verbal and written communication skills suitable for interaction with internal stakeholders and external HCP clients.
- Self-starter with the ability to adapt and work effectively in fast-paced environments.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word) is required.
- Experience with Veeva, Salesforce, Oracle, MS Teams, or Coupa/OneBuy is an asset.
- Professional demeanor and ability to build strong relationships using a responsive, service-oriented approach.
- Demonstrates initiative, sound judgment, and the ability to manage competing priorities effectively.
- A criminal background check is required.
What's In It For You:
- Pay rate of $30.00/hour + 4%vacation pay.
- Hybrid work environment with flexibility to work from home two days a week.
- Opportunity to gain valuable experience in the pharmaceutical sector with a globally recognized company.
Why Kelly®?
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.
About Kelly®
At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Trust the office staffing pioneer.
Finding the right job isn't always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs—so you could say we're pretty good at it!About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.
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