Site Administrative Coordinator Job Listing at Kelly Services in New York, NY (Job ID 10076661)

Description

Kelly is partnering with Johnson & Johnson to find a highly organized, service-oriented Site Administrative Coordinator to support the Site Head and ensure smooth day-to-day operations at our dynamic innovation-focused workplace in New York, NY. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to resource, and takes pride in creating a welcoming and well-run site.
Pay: $30.00
Location: Onsite

What You'll Do

• Executive & Administrative Support: Manage the Site Head's calendar, schedule virtual and in-person meetings, coordinate travel, and handle expense reporting.
• Front Desk & Visitor Experience: Open and close the reception area, greet and escort visitors, manage visitor registration systems, and triage incoming calls.
• Office & Site Operations: Oversee inventory, place supply orders, restock kitchens and common areas, maintain storage spaces, and ensure conference rooms are prepared and presentable.
• Onboarding & Offboarding: Support onboarding and offboarding for residents and employees, prepare workspaces, manage documentation, create system profiles, and assemble welcome materials.
• Systems & Data Management: Maintain contact lists, update internal platforms, manage badges and alerts, submit background checks, and ensure records are accurate and up to date.
• Mail, Deliveries & Facilities Support: Track and distribute mail and packages, handle temperature-sensitive deliveries, troubleshoot AV equipment, and support meeting room needs.
• Reporting & Help Desk Coordination: Generate monthly operational reports and ensure help desk requests are acknowledged and addressed within service standards.

Required Qualifications

• High School diploma or equivalent
• 5+ years' experience
• Strong proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
• Experience with global calendaring in a complex, matrixed environment
• Excellent communication, organization, problem-solving, and prioritization skills

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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