Executive Assistant I GPG Job Listing at MedStar Health in Washington, DC (Job ID 103505)

Description

About the Job

Department: Physician Practice – Colorectal Surgery

Status: Full Time; 40 hours per week

Schedule: Monday – Friday, Hours: 8:00AM – 4:30PM

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Job Summary:

MedStar Health is looking for an Executive Assistant I to join our team at MedStar Georgetown University Hospital!

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The Executive Assistant I provides high-level administrative and operational support to the Colorectal Surgery Department, assisting in the coordination of day-to-day personnel, financial, and departmental activities

Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the "Healthiest Maryland Businesses". Apply today and learn how MedStar Health can be your next great career move!

Primary Duties:

• Provides comprehensive administrative support to department leadership, including calendar management, meeting coordination, travel arrangements, reimbursements, and preparation of reports, correspondence, and presentations.
• Coordinates daily operations and special projects by gathering and maintaining data, compiling statistics, and ensuring timely completion of departmental initiatives.
• Serves as a liaison for internal and external communications, ensuring accurate information exchange between leadership, staff, and outside partners.
• Maintains organized filing systems, departmental records, and databases; prepares and distributes materials, agendas, and meeting minutes as needed.
• Assists with budget monitoring, purchase orders, and supply management; supports personnel and onboarding processes as assigned.
• Contributes to departmental quality, safety, and service improvement goals by supporting compliance efforts and representing the department in committees or community initiatives.

Minimum Qualifications:

• Education: Associate degree required; bachelor's degree preferred. Equivalent combination of education, training, and experience may be considered.
• Experience: Minimum of 3 years of progressively responsible administrative or office experience; prior supervisory or senior-level administrative experience preferred.
• Skills: Excellent written, verbal, and organizational skills with strong attention to detail and ability to manage multiple priorities.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite and related software; ability to work with databases, spreadsheets, and communication platforms.