Office Coordinator Job Listing at MedStar Health in Baltimore, MD (Job ID 160838)

Description

About the Job

Summary of Position:
MedStar Health is seeking a highly organized and proactive Office Coordinator to support the daily operations of a dynamic department. This role is perfect for someone who thrives in a fast-paced environment, enjoys juggling multiple priorities, and takes pride in keeping teams running smoothly. 

You'll serve as a central hub for the department—coordinating activities, supporting leadership, and ensuring seamless day-to-day operations. From managing schedules and organizing meetings to maintaining records and handling communications, your work will directly contribute to team efficiency and overall success.

Primary Duties and Responsibilities:

• Coordinate meetings, events, and department activities while managing complex calendars
• Serve as a key point of contact for staff, leadership, and external partners
• Handle incoming calls, correspondence, and inquiries with professionalism and efficiency
• Maintain accurate records, reports, and departmental databases
• Support payroll processing, purchasing, invoicing, and budget tracking
• Oversee office operations including supplies, equipment, and vendor coordination
• Assist with onboarding, training support, and maintaining personnel records
• Contribute to special projects, process improvements, and quality initiatives

Minimal Qualifications:

• High School Diploma or GED, required (associate's degree or administrative/secretarial training, preferred)
• 3+ years of administrative or secretarial experience
• Experience in a healthcare, hospital, or ambulatory setting, preferred.
• Transcription experience is required.

Knowledge Skills and Abilities

• Strong working knowledge of Microsoft Word Excel and Access software applications.
• Excellent verbal and written communication skills.
• Good problem solving customer service and time management skills.
• Transcription skills may be required.