Administrative Assistant Job Listing at MedStar Medical Group in Baltimore, MD (Job ID req48506)

Description

General Summary of Position

Department: Orthopedics

Status: Full Time; 40 hours per week

Schedule: Monday – Friday, Hours: 8:30AM – 5:00PM

Job Summary:

MedStar Health is looking for an Administrative Assistant to join our team at MedStar Franklin Square Hospital!

The position involves providing administrative support, including handling office tasks like typing, filing, answering phones, and managing departmental functions. It focuses on day-to-day operations and coordination of special projects within the department.

Join one of the largest healthcare systems in the Baltimore-Washington metro region, also recognized as one of the "Healthiest Maryland Businesses". Apply today and learn how MedStar Health can be your next great career move!

Primary Duties:

·       Provides comprehensive administrative and clerical support to department staff and leadership, including managing calendars, scheduling appointments and meetings, coordinating travel arrangements, and maintaining staff schedules and vacation logs.

·       Assists with general office functions such as answering phones, routing calls, handling mail, maintaining filing systems, preparing documents and presentations, and supporting licensing and credentialing processes as needed.

·       Coordinates logistics for meetings and events, including room bookings, agendas, materials, minutes, food orders, and virtual meeting setup (e.g., WebEx).

·       Maintains inventory and orders supplies and equipment within cost-effective guidelines; ensures office equipment is properly maintained according to protocols.

·       Supports data entry, transcription, and the compilation of reports or statistical/financial information for department projects or initiatives.

·       Participates in departmental meetings, committees, and outreach activities; may serve on multi-disciplinary quality and service improvement teams.

·       Provides back-up support to other administrative staff to ensure continuity of office operations.

·       Ensures compliance with departmental policies, quality and safety standards, and regulatory and accreditation requirements.

Minimum Qualifications:

·       High School Diploma or GED.

·       2 years clerical/office experience preferably in a healthcare setting supporting a leader/administrative function.

This position has a hiring range of $20.17 - $35.04