MedStar Medical Group Job - 49257192 | CareerArc
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Company: MedStar Medical Group
Location: MD
Career Level: Entry Level
Industries: Not specified

Description

Responsible for coordinating the management of accurate and timely recording and receipting of charitable gifts and pledges to MedStar Health and its hospitals and operating units. Manages all facets of gift acceptance, including, but not limited to hard and soft crediting rules, accounting for split interest agreements and their entry into the data system, limits on rules around donor advised funds, gifts related to special events, auctions and raffles, proper documentation of restricted gifts and documentary evidence of donor intent, etc. Audits and refines the business processes associated with gift processing in relation to gifts that are received by hospitals and business units including gift data sheet updates.
Education

  • Bachelor's degree in related field preferred
  • One year of relevant education may be substituted for one year of required work experience.
Experience
  • 3-4 years Experience with gift processing systems, bookkeeping, word processing, spreadsheets, and databases. required and
  • Additional office experience working with a small office team, software skills, including experience with blackbaud raisers edge, blackbaud CRM, Microsoft Word, Excel, Access, project, electronic mail, and internet search engines. required
Knowledge, Skills, and Abilities
  • Proficient verbal and written skills. Highly detail oriented with emphasis on accuracy of data entry and analysis. Proven ability to learn and comprehend complex databases. Good problem-solving and analytical skills, with proven ability to take responsibility, to work well as a team member and to work independently. Demonstrated ability to prioritize work and to perform multiple tasks simultaneously while adhering to deadlines. Good interpersonal and organizational skills. Demonstrated initiative and problem-solving skills.
  • Assists in the creation of and adherence to, a system-wide gift acceptance policy.
  • Audits and refines the business processes associated with gift processing.
  • Collaborates with philanthropy teams in the entities to ensure that acknowledgement letter templates and business rules governing gift acknowledgement letters are routinely updated and maintained to support the stewardship needs of the hospital and business unit philanthropy teams.
  • Develops department goals, objectives, policies, and procedures. Ensures compliance with business unit policies and procedures and governmental and accreditation regulations.
  • Develops and recommends department operating budget and manages resources according to approved budget.
  • Coordinates stock gifts and transfers with associated philanthropy officers to confirm the donor, stock and gift designation, and works with MedStar Health Treasurers office and bank to facilitate the gift transfer and records the accurate median value for the donor's tax records.
  • Coordinates with MedStar entities and gift processing, to ensure that all gifts are entered into the philanthropy gift information system (CRM) in a timely and consistent manner.
  • Partners with the Philanthropy Program Director in managing the data infrastructure to support the grateful patient/philanthropy champion program.
  • Manages the monthly close of gifts in Raiser's Edge and prepares monthly batch for Finance to post in the MedStar general ledger. This includes review of pledge documentation, validation and follow up if there are any issues.
  • Manages monthly monitoring and reporting on the receipts and acknowledgement letters mailed and pending.
  • Oversees all facets of gift processing including entity deposits, recurring gifts, payroll, online giving and credit card systems.
  • Designs and produces custom reports as required by the needs of Philanthropy Operations; remains up-to date on the capacity of all standard database reports and revises as needed.
  • Manages the relationship with the ten (10) system hospital-based philanthropy offices to ensure gifts and pledges are accurately transmitted, entered and receipted.
  • Manages all Board information.
  • Coordinates with the Director of Communications to manage the online giving webpages.
  • Generates and manages all pledge reminders and the process.
  • Participates in meetings, serves on committees, and represents the department and hospital/facility in community outreach efforts as appropriate. Participates in multidisciplinary quality and service improvement teams as appropriate and maintains effective working relationships with other departments.
  • Provides quality control to the daily gift processing routine.
  • Trains other members of the philanthropy team in gift processing processes.

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