Description
General Summary of Position
MedStar Georgetown University is looking for a Radiology Academic Coordinator.
The coordinator will have the primary role of interfacing with the Graduate Medical Education Office to ensure that all institutional and the ACGME regulations and policies are consistently adhered to by the department of Radiology. The coordinator will work in conjunction with appropriate faculty within the department to perform ACGME-related updates and policy revisions. The coordinator will attend the monthly GME Coordinator meetings as the Department of Radiology representative. Performs duties related to Radiology Residency Program, Radiology Fellowship programs, Medical Student Courses and Electives and Faculty academic appointments and promotions. These functions are performed in accordance with all applicable laws and regulations and Georgetown University Hospital's philosophy, policies, procedures and standards.
Primary Duties
Academic Coordinator Radiology Residency 1)The coordinator will assist the Residency Director with all activities related to the radiology residency to include, but are not limited to: a)Response to inquiries for applications, assembling applicant files, arranging interview dates, assisting the Residency Director in the selection process and with the match process.
b) Supervise the matriculation of residents into the program, including ensuring all necessary documentation is collected for contracting, credentialing, and Human Resources processes. Coordinator will also organize the departmental resident orientation each year. Prepare orientation handbook, action forms, welcome luncheon, and send welcome letter to new residents with individual schedules. c)Maintain the permanent department records for each trainee. d)Coordinate all resident evaluations, ensuring timely distribution and collection of evaluation materials to appropriate faculty.
e)Ensure that proper procedures are followed for termination of residents at the completion of training and that their training records are maintained for future reference. f)Ensure proper procedures are completed to obtain certificates of completion for required House Staff members. g)Assist with the preparation of all ACGME accreditation processes and with communications with the ACGME. h) Prepare information for the ACGME.
Liaison for the office of Graduate Medical Education, AFIP [(Armed Forces Institute of Pathology) register residents for lectures, arrange lectures for Residency Director with AFIP personnel], GW (George Washington U. Hospital, register residents for lectures with appropriate person), WRA (Washington Radiology Associates, schedule monthly resident rotation).
i) Collect and organize data required for ACGME residency review (4-5) notebook volumes of material and periodic internal reviews. j) Responsible for updating residents' manual, to include departmental policies and procedures and all other information as necessary. k) Prepare ACR (American College of Radiology) forms and get them signed by each resident for their boards.
Update phone lists for distribution. Prepare evaluation forms for every rotation. Prepare yearly resident evaluation forms for the office of GME. Prepare yearly attending/division evaluations, compile and type information. l) Attend, as appropriate, Radiology Residency Program Coordinators Workshop. Member of the Association of Program Coordinators in Radiology (APCR)
Radiology Fellowship Programs The individual will also assist each section in the coordination of all the fellowships in the Radiology Department including the Interventional Radiology Fellowship, Neuroradiology Fellowship, Abdominal Imaging Fellowship, and Nuclear Medicine Residency. They will assist each section in the following processes:
a)Assist in the selection process and with the match process. b)Assist the section staff with the matriculation of fellows into the program, including ensuring all necessary documentation is collected for contracting, credentialing, human resources enrollment are completed and assist in ensuring the fellows receive the appropriate orientation activities upon their arrival. Organize departmental orientation.
c)Assist the fellowship directors in the evaluation process. d)Ensure that proper procedures are followed for termination of residents at the completion of training and that their training records are maintained.
e)Ensure proper procedures are completed to obtain certificates of completion for required House Staff members. f)Assist with preparation of all ACGME accreditation process and the communication with the ACGME. g)Maintain the permanent department records for each trainee.
Radiology Medical School Rotations 3)The coordinator will assist in the development and coordination of all Radiology Medical Student Education, including scheduling of students, completion of student evaluations and faculty evaluations, and assists in curriculum development.
a)2nd Year Medical Student Lecture Series – a week long lecture series covering all Radiology Modalities b)3rd Year Medical School Rotation – to include coordination of 1/3 of the Medical School Class (total of approximately 50 students) through the department in 2 week rotations with an examination as the conclusion c)4th Year Medical School Elective – 3-5 Medical School Students for 4 week sessions with presentations.
4)For Georgetown and Non-Georgetown medical students applying for residency, the coordinator will assist the Chairman in scheduling student interviews and preparation of recommendation letters for the Chairman. The coordinator will maintain a file for each student applying for residency for faculty recommendations. 5)The coordinator will maintain the department records for all trainees, as well as files for faculty academic appointments.
Order teaching materials and supplies for the residents and fellows, keeps track of all educational CD's and laser disks. 9)Keeps current on all information relevant to the different academic programs.10)Keep FRIEDA (fellowship and residency electronic interactive database access) updated. Download ERAS application during interview season (August – February). Responsible for the NRMP information for our program. Update GME track.
Secretarial 1)Secretarial duties include, but are not limited to, typing of correspondence and letters, memoranda, spreadsheets, etc., as required, in accordance with established policies and procedures. Responsible for division Fellowship program coordination with program director. Screens staff/visitors and phone calls for appropriateness, resources / redirects as appropriate. Copies and distributes office mail/correspondence, memoranda, etc.
Informs physicians of upcoming appointments and approaching deadlines. Organizes, coordinates and updates the weekly list of scheduled activities and routinely reviews these with these individuals. Forecasts future conflicts or issues, and consults to attempt to resolve these. a. Appointments are properly prioritized and deadlines are met b.Meeting times are published, distributed and confirmed with the appropriate personnel, as needed to assure maximum productivity. c. Appointments scheduled are appropriate with regard to time allocated. Agendas are received in advance of meetings for the appropriate individuals review. All meeting locations are identified and assured of accuracy.
Maintains regular contacts with a diverse population of personnel both on and off campus. Exchanges information with and reacts appropriately to information received and exchanged. Adheres strictly with all contacts' confidentiality of written and spoken information.
Maintains, monitors, and orders office supplies, forms, and equipment, as required.
Maintains accurate and comprehensive files for the Division. a. Computer and paper files are organized. All documentation/data is readily retrievable upon request. b.Back-ups are routinely performed of all computer files. The incumbent is aware of the location and can recreate files, as needed, in an emergency situation.
Coordinates and arranges divisional meetings as assigned. a. Audio visual and other presentation requirements are known in advance of each course and all arrangements are made to accommodate the speaker's requirements.
Maintains and Coordinates the Radiology Conference Room Schedule, ensures that the room remains neat and troubleshoots AV equipment as needed.
Exemplifies Guest and Staff Relations and exemplifies Commitment to Caring (C2C) Customer Service/Courtesy behaviors in all activities:A.Greets every customer and coworker with a warm welcome. Smiles, makes eye contact, and always demonstrates a positive attitude with all customers and coworkers; B.When answering the phone, calls should be answered within 3 rings and the greeting should include name, department and asking, “How may I help you?” C.Always introduces himself/herself and asking, “How may I help you?” to all customers and coworkers; D.Always offers directions to all customers and coworkers; escorts them as needed, whenever possible; E.Always projects a positive image.
Follows the dress code and always wears a nametag in a visible location; F.Always provides prompt and efficient service. Always explaining any delays and how long it will take to complete a task to customers and coworkers; G.Takes ownership of a complaint and facilitates immediate service recovery. Always looks for ways to exceed customer and coworker expectations; and, H.Thanks customers for choosing GUH and encourages them to return for assistance, as needed.
Assists with ensuring that residents are appropriately supervised and supported in carrying out patient care responsibilities according to ACGME, institutional, and program policies. • Administration/Selection of Residents. Responsible for recruiting and selecting residents for appointment to the program in accordance with ACGME, institutional, and department policies. Reviews all resident applicant applications and oversees and participates in the ranking of interviewed applicants. • Supervision of Teaching Staff. Approves selection of all faculty and supervises and evaluates faculty and staff members within the program and at YRMC. Ensures that appropriate education of residents, both professionally and academically, occurs by the teaching
Assumes other duties and responsibilities that are appropriate to the position and area. The above responsibilities are a general description of the level and nature of the work assigned to this classification and is not to be considered as all-inclusive.
Qualifications
Bachelor's degree, Preferred.
3-4 years related experience, Required.
Excellent communication skills, working knowledge of PC, 50 WPM.
Ability to work on several projects at one time, ability to meet regular and unexpected deadlines.
Primary Duties and Responsibilities
Minimum Qualifications
Why MedStar Health?
At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:
- Strong emphasis on teamwork - our associates feel connected to each other and our mission as an organization. In return, our effective team environment generates positive patient outcomes and high associate satisfaction ratings that exceed the national benchmark.
- Strategic focus on equity, inclusion, & diversity - we are committed to equity for all people and communities. We continue to build a diverse and inclusive workplace where people feel a sense of belonging and the ability to contribute to equitable care delivery and improved community health outcomes at all levels of the organization.
- Comprehensive total rewards package - including competitive pay, generous paid time off, great health and wellness benefits, retirement savings, education assistance, and so much more.
- More career opportunities closer to home - as the largest healthcare provider in the Baltimore-Washington, D.C. region, there are countless opportunities to grow your career and fulfill your aspirations.
About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It's how we treat people.
MedStar Health is an Equal Opportunity (EO) Employer and assures equal opportunity for all applicants and employees. We hire people to work in different locations, and we comply with the federal, state and local laws governing each of those locations. MedStar Health makes all decisions regarding employment, including for example, hiring, transfer, promotion, compensation, benefit eligibility, discipline, and discharge without regard to any protected status, including race, color, creed, religion, national origin, citizenship status, sex, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, political affiliations, or any other characteristic protected by federal, state or local EO laws. If you receive an offer of employment, it is MedStar Health's policy to hire its employees on an at-will basis, which means you or MedStar Health may terminate this relationship at any time, for any reason.
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