Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Perform a variety of administrative duties, which require a range of skills and knowledge of organizational policies and procedures. Assist and direct visitors, and inquiries; compose, edit, and prepare a range of administrative documents and reports.
Responsibilities:
* Practice and deliver excellent internal and external customer service at all times; acting in the best interest of the department in a professional and courteous manner. a.) Record, answer incoming telephone calls and determine purpose of call, and forward calls to appropriate personnel or department, ensuring professional telephone etiquette. b.) Screen correspondence; exercise judgment and respond accordingly; process incoming/out going mail. c.) Welcome visitors determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Complete all accounts payable/receivable and travel duties. a.) Assist with daily reconciliation and deposit. b.) Receive and enter monthly rental payments into property management system. c.) Enter monthly payroll deduction payments into property management system. d.) Prepare and submit travel-related documents and maintain travel information as necessary.
* Prepare correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested. a.) Enter work orders into property management system. b.) Establish and maintain an effective filing and retrieval system. c.) Conduct research to resolve operational questions or issues as requested.
* Schedule department events and activities; manage departmental or manager's calendar. a. Attend meetings and takes minutes as requested.
* Maintain and operate office machines, equipment, and computers. Perform or coordinate general maintenance and repair. a.) Photocopy, collate, distribute, and file documents. b.) Transmit and retrieve outgoing fax, log, and distribute to appropriate personnel.
* Contributes to a team effort and accomplishes related results as required
Skills:
Essential:
* Communicate efficiently and effectively both verbally and in writing
* Obtain additional education and training
* Business English, proper spelling, grammar, punctuation, and basic math
* Adhere to strict confidentiality
* Operate various word-processing, spreadsheets, and database software programs in a Windows environment
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Ability to handle multiple tasks and meet deadlines
* Ability to represent the organization in a professional manner, building respect and confidence
* Knowledge of records management and basic accounting procedures including budgeting
* Ability to demonstrate objectivity, and continually seek improvement in results
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* General Ed, High School Equivalency Diploma, HS Diploma
* Applicants age 50 and older are exempt from this requirement
* A Combination of Experience and Education May Be Considered
Nonessential:
* Associates Degree
Credentials:
Essential:
* A valid driver's license or occupational driver's license is required. Must obtain a Wisconsin driver's license or occupational driver's license within thirty (30) days of employment if applicant has an out-of-state driver's license. Must be authorized as eligible to operate a Personal and Tribal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver's eligibility as a condition of employment.
* Insurance Required
* Driver Safety Training
Working conditions:
Essential:
* Sit frequently
* Walk frequently
* Talk frequently
* Hear frequently
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 11-24 pounds continuously
* Move 11-24 pounds occasionally
* Office setting
* Moderate noise level
Experience:
Essential:
* Successful administrative office work
Nonessential:
* Administrative work
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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