Description
The Administrative Assistant facilitates the efficient operation of the department.
RESPONSIBILITIES
- Provides real-time scheduling support, for department leaders, by booking appointments, managing calendars, and preventing appointment conflicts.
- Prepare Director/Leader specific department reports.
- Assist with the planning, execution and break down of department events, meetings and trainings.
- Makes travel arrangements for Department Leaders.
- Assists with seating chart coordination.
- Responsible for maintaining upkeep of supply cabinets and printer areas.
- Assist in maintaining department library.
- Assist with New Hire onboarding as needed, for example prepping seating areas, supporting Team placement.
- Assist with Department upkeep - Boardgames, refrigerators.
- Support department recognition program, Internship program, certifications and conferences as needed.
- Provides general administrative support as needed.
Qualifications
Education/Certification:
- High School Diploma or equivalent is required.
Experience:
- Previous Administrative Experience.
PREFERRED QUALIFICATIONS
Skills/Abilities:
- Organization skills and communication skills.
- Proficiency in MS Office products (Excel, PowerPoint, and Word).
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands and fingers to handle, type, or feel; reach with hands and arms; and talk or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT AND ENVIRONMENTAL CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
No hazardous or significantly unpleasant conditions. (Such as in a typical office). The noise level in the work environment is usually moderate.
Paycom is an equal opportunity employer and prohibits discrimination and harassment of any kind. Paycom makes employment decisions on the basis of business needs, job requirements, individual qualifications and merit. Paycom wants to have the best available people in every job. Therefore, Paycom does not permit its employees to harass, discriminate or retaliate against other employees or applicants because of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status or any other consideration made unlawful by applicable laws. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. The Human Resources Department has overall responsibility for this policy and maintains reporting and monitoring procedures. Any questions or concerns should be referred to the Human Resources Department. ****To learn more about Paycom's affirmative action policy, equal employment opportunity, or to request an accommodation - Click on the link to find more information: paycom.com/careers/eeoc
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