Description
The Executive Assistant to the Regional Vice President of Sales is a high-trust, high-impact role responsible for helping run the region. This position acts as the RVP's right hand—owning preparation, follow-up, organization, and communication so the RVP can remain focused on the highest-value work.
This role does not make decisions on behalf of the RVP. It ensures nothing drops, everything is prepared, and all commitments turn into action.
CORE RESPONSIBILITIES
- Prepare the RVP for all meetings in advance
- Capture notes, commitments, and follow-ups from meetings
- Translate data, conversations, and notes into clear next actions
- Maintain proactive visibility into pipeline, performance, talent, and staffing risk
- Ensure leaders, reps, and candidates move forward without executive follow-up
- Create structure, clarity, and momentum across the region
- Review job metrics by office
- Review staffing roster: headcount, openings, reps at risk, pending starts, PCers
- Personalize Circle of Leverage targets and send Reachdesk gifts
- Capture manager one-on-one commitments and development plans
- Review all active PIPs
- Identify reps with 4+ weeks without a deal
- Flag missing development plans
- Conduct LinkedIn Recruiter outreach
- Identify reps at risk and prep skip-level list
- Prepare large-deal deep dives
- Prepare executive outreach for advanced-stage deals
- Send outreach to lost clients
- Review backlog and pipeline
- Flag advanced deals
- Draft deal follow-ups
- Book travel
- Prepare weekly scorecards and decks
- Draft regional email
- Create agenda for next week's regional call
- Build monthly development decks
- Maintain four-week training roadmap
- Maintain Presidents Club tracking by office and region
- Maintain industry client story sheets
- Manage contests, trophies, and recognition
- Other duties as assigned
Qualifications
Education/Certification:
- High School Diploma or Equivalent
Experience:
- 3+ years supporting senior leadership
Skills/Abilities:
- Strong organization and follow-through
- Executive communication skills
- Comfort with data and CRM systems
- High discretion and professionalism
SUCCESS METRICS
- Meetings are fully prepared
- No commitments are missed
- Performance risk is surfaced early
- Region operates with clarity and momentum
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands and fingers to handle, type, or feel; reach with hands and arms; and talk or hear. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT AND ENVIRONMENTAL CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
No hazardous or significantly unpleasant conditions. (Such as in a typical office). The noise level in the work environment is usually moderate.
Paycom is an equal opportunity employer and prohibits discrimination and harassment of any kind. Paycom makes employment decisions on the basis of business needs, job requirements, individual qualifications and merit. Paycom wants to have the best available people in every job. Therefore, Paycom does not permit its employees to harass, discriminate or retaliate against other employees or applicants because of race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status or any other consideration made unlawful by applicable laws. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. The Human Resources Department has overall responsibility for this policy and maintains reporting and monitoring procedures. Any questions or concerns should be referred to the Human Resources Department. ****To learn more about Paycom's affirmative action policy, equal employment opportunity, or to request an accommodation - Click on the link to find more information: paycom.com/careers/eeoc
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