Operations Specialist Job Listing at SPA in Arlington, VA (Job ID 2025-20150)

Description

Qualifications

Required:

• Active TS/SCI clearance
• Bachelor's degree in a scientific, technical, business, or humanities field
• 5 to 10 years of experience providing a wide variety of the services described above for a group of customers in a DoD office or military command
• Work experience showing the application of exceptional organizational and tracking skills in assisting senior leaders with the management of a broad portfolio of activities
• Work experience demonstrating outstanding verbal and written communication skills in an environment spanning hundreds of clients, colleagues, and contacts
• Demonstrated time management and multi-tasking skills in a relevant environment featuring responses to quick turn-around requests and showcasing the flexibility to efficiently prioritize workload
• Ability to anticipate client needs and respond proactively and accurately
• Proficiency with the Microsoft 365, Outlook, Word, Teams, and SharePoint applications
• Able to report to Arlington, VA full-time based upon client needs

Desired:

• Master's degree
• Significant experience providing similar services as a DARPA support contractor
• Experience using the Defense Travel System to book, authorize, and voucher travel for multiple individuals
• Experience with proofreading and technical editing of documents and deliverables as part of the workflow for senior leadership review, presentation, and signature

The candidate will assist Defense Advanced Research Projects Agency (DARPA) Tactical Technology Office (TTO) senior leaders and program managers in managing the daily operations of a fast-paced front office. Will be expected to thrive as part of a strongly collaborative team, but also to act independently to complete time-critical tasks. Duties include but are not limited to office-wide coordination and tracking of responses to administrative tasks from higher authority, planning and execution of all aspects of events and activities ranging from weekly meetings to offsite symposia, and assisting with personnel, travel, and records management. Will also coordinate with multiple stakeholders to obtain frequent status updates for research & development program initiation and management milestones, feed this information into a tracking dashboard that provides situational awareness to leadership, and make related recommendations and meeting schedules.