Description
Company Overview:
Tetra Tech is a leading provider of consulting and engineering services worldwide. It supports government and commercial clients with innovative solutions focused on international development, climate mitigation and adaptation, environmental sustainability, biodiversity, conservation, land reform, infrastructure, urban development, transport, water, and resource management. With 27,000 associates worldwide in over 120 countries, Tetra Tech's capabilities span the entire project cycle.
Tetra Tech International Development Europe is Tetra Tech's European business unit focused on International Development. We are based in London with offices in Kenya, Nigeria, Poland, and the Netherlands. We deliver international development programmes focused on economic growth, governance and justice/security, and infrastructure, for clients such as the UK's Foreign, Commonwealth and Development Office (FCDO) and Department for Business, Energy and Industrial Strategy (BEIS), the United Nations, the European Union, the European Investment Bank and other donors and funding agencies. We also have a strong in-house Monitoring, Evaluation, Research and Learning Practice consisting of 35 evaluators, statisticians, economists, social scientists, and research managers.
Over Values:
We are committed to maintaining business practices that honour and protect the dignity and integrity of everyone with whom the company conducts business, employs, and serves. As a leading international development organisation, we fully support continued progress and improvement within the development community to make development initiatives more effective. We are also committed to addressing various cross-cutting issues relevant to international development to ensure that all people can access and enjoy the benefits of our activities.
- We value our people: we support the development of our people, ensuring that the environments in which they work are fair, safe, and flexible.
- We deliver quality results: we go the extra mile to deliver value for our clients, impact for beneficiaries and a fair financial return for the company to grow sustainably.
- We collaborate effectively: we work authentically with our clients, beneficiaries and partners and strive to always communicate clearly and openly.
- We encourage creativity and innovation: we encourage entrepreneurial thinking and provide the freedom, support and investment for new ideas and initiatives.
- We operate with integrity: We will do the right thing, be honest and keep to our commitments.
Location: Abuja, Nigeria
Flexible working available: We operate a hybrid working policy, with people working from the office two days a week and the rest working from home. People may choose to come in more often.
Contract Type: Fixed Term, Full Time
Working Hours: 40 hours per week, Monday to Friday
Salary & Benefits: Competitive Salary & Benefits
Job Overview and Reporting Line:
TetraTech International Development (formerly WYG International) is delivering the FCDO-funded United Kingdom Nigeria Infrastructure Advisory Facility (UKNIAF), a technical assistance facility which aims to improve the lives of some of Nigeria's most impoverished people by enhancing the way infrastructure is designed and delivered in the country.
The UKNIAF programme is active across the Power sector and Infrastructure Finance. Working with the Federal Government of Nigeria, selected state governments, investors, and the wider international community, the programme aims to catalyse a transformational change in livelihoods across Nigeria by unblocking obstacles to growth.
The UKNIAF programme management team are looking to bolster their programme management team in Abuja by adding an Administration Officer to support the administrative running of the programme reporting to the Senior Programme Manager.
Main Duties:
Administration
• Support the Project Management team in core administrative duties across a range of areas, including travel management, event management, office and financial management.
• Liaise with our operations and security teams to ensure safe and successful travel for team members.
• Support the project management and technical teams in the effective organisation and delivery of events.
• Prepare reports, presentations, and documentation as required.
• Process invoices, track expenses and support procurement of office suppliers.
Compliance
• Support the programme management team in meeting due diligence documentation needs for the Tetra Tech Engage platform and contracting needs
• Apply good problem-solving skills to be able to find solutions to problems whilst complying with all policies, rules, laws and regulations without negatively affecting the company's operations or reputation
Contracting
• Support the programme management team in drafting contracts for consultants and sub-contractors
• Have good knowledge of the project's legal requirements and ensure contractual good practices.
• Work with the legal team to mitigate any potential risks.
Consultant onboarding
• Support the programme management team in human resources management of consultants and sub-contractors
• Ensure the seamless onboarding of consultants and subcontractors
• Establish and track consultant timesheets to ensure accurate invoicing and reporting
Aptitude and skills:
• Quality of the delivery of all tasks
• Effective running and gradual improvement of UKNIAF administration procedures
• Demonstrated commitment to UKNIAF Values as expressed in consistently contributing to the development of a healthy, collaborative, learning, productive and supportive working environment, and operating at the highest levels of integrity and excellence
Qualifications:
• Minimum bachelor's degree Qualifications (Required)
• Experience in administration roles, financial management, compliance and due diligence is desirable
• Excellent organizational, analytical, and problem-solving skills, attention to detail, and the ability to work independently, and in a fast-paced environment with the flexibility to perform other functions as directed
• Proven written and oral communication skills in a range of formats (briefings, reports, summaries, etc.) and to a range of audiences.
• Strong proficiency with Microsoft Office (Excel, Word, PowerPoint)
Equality, Diversity, and Inclusion:
Tetra Tech prides itself on a workplace culture that advances equality, diversity, and inclusion and ensures the workplace is free from discrimination, harassment, bullying, racism, and hate speech of any form regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, marriage, and civil partnerships. We encourage applicants from diverse backgrounds to apply for this role.
Disability Confident Employer:
Disability Confident is a UK government scheme that supports employers in creating and fostering diverse and inclusive workplaces. We have self-identified as registered disability-confident participants.
Request An Accessible Format:
If you use assistive technology (such as a screen reader) and need a vision of this document in a more accessible format. Please contact a member of the Human Resources department in the UK by emailing Disability.Confident@tetratech.com.
Safeguarding:
Tetra Tech International Development has robust policies and guidelines which exemplify our commitment to safeguarding and technical excellence in gender equality. Our team of dedicated GEDSI advisers work closely with our staff and partners to ensure a context-specific and consistent approach is applied to all of our programmes to improve the livelihoods of the world's most marginalised groups.
Region: United Kingdom and Europe Teams and Clients
Role Category: Headquarters Positions or Project Opportunities
Additional Information- Organization: 781 CUE
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