Company: Tetra Tech
Location: North Sydney, NSW, Australia
Career Level: Entry Level
Industries: Manufacturing, Engineering, Aerospace
Description
The Position
Be the face of NDY's Sydney office!
We're looking for an energetic Receptionist / Office Administrator to deliver a professional front of house experience and keep our office running smoothly. You'll welcome clients and visitors, coordinate day to day office operations, and provide administrative support to our teams.
Please note this is a 12-month fixed-term opportunity.
What you'll do
- Front of house: Greet visitors, manage the reception inbox and switchboard, handle incoming/outgoing mail and couriers, and maintain visitor and contractor sign in processes.
- Office coordination: Monitor office supplies, place orders, liaise with vendors and building management, and ensure meeting rooms and shared spaces are tidy, stocked, and ready to use.
- Meeting & event support: Set up rooms and AV, organise refreshments, coordinate bookings and calendars for onsite meetings and office events.
Document support: Assist with creating and formatting documents such as reports, letters, agendas and minutes to NDY standards. -
Team support: Follow up with internal stakeholders to keep tasks moving and provide general administrative assistance as required.
This role requires you to be in the onsite in office full time
About you
- 2+ years' experience in a receptionist, office administrator, or similar front of house role supporting multiple stakeholders. (Experience in construction/engineering is a plus, not a must.)
- Microsoft Office proficiency: Confident with Word and Outlook; Excel and PowerPoint are a bonus.
- Service mindset & communication: Warm, professional and clear communicator who builds rapport with clients, visitors and colleagues.
- Highly organised: Excellent time management, attention to detail and the ability to juggle priorities and deadlines.
- Proactive & reliable: Comfortable working independently, anticipating needs and taking initiative.
- Collaborative: A team player who contributes positively to a supportive office culture.
- Organization: 758 NDY
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