Description
Transwestern Real Estate Services adds value for investors, owners and occupiers of all commercial property types through comprehensive solutions grounded in sound market intelligence. Part of the Transwestern companies, the firm applies a consultative approach to Agency Leasing, Asset Services, Occupier Solutions, Capital Markets and Research & Investment Analytics.
Our firm's award-winning culture and reputation for exceptional service are built on a common purpose – Empowering Good People to do Extraordinary Things Together. This unique approach, reinforced by the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence, create value for our team members and clients every day.
The Senior Client Accountant performs daily property accounting duties for assigned Properties that includes, but is not limited to, preparing financial reports, entering accrual and cash journal entries, reviewing operating statements and variance reports, preparing escalation and payable reviews, performing reconciliations and ensuring accuracy, consistency and adherence to the Management/Leasing Agreements and SOC1 controls. The Senior Client Accountant also utilizes assigned real estate accounting software (e.g., MRI, Yardi, Avid) to perform client accounting required tasks.
In addition, the Senior Client Accountant also works with property management to ensure that all reporting deadlines are met, e.g., monthly operating reports, annual budgets, quarterly reforecasts, escalation settlements, etc., and that all property owner policies and procedures are consistently and accurately followed. The Senior Client Accountant may be responsible for one or more properties and is responsible alongside the Property Manager to ensure that accounting is performed in compliance with property lease agreements.
It is also the responsibility of the Senior Client Accountant to deliver the Transwestern Experience when interacting and communicating with tenants, owners, vendors, and fellow team members.
ESSENTIAL JOB FUNCTIONS
Note: incumbents may, or may not, be responsible for any combination of essential position functions shown here. Functions could vary by team, location or need.
Prepare all tenant billings and adjustments according to information provided by the Property Manager (PM). Submit Commercial Management (CM) batches for review and posting.
Review and post cash receipt batches. Maintain property cash balances.
Review and approve all large accounts payable disbursement items (e.g., Weekly A/P batches). Submit weekly Open A/P report for weekly check-run processing.
Review and/or prepare bank reconciliations each month for all bank accounts assigned, as necessary.
Post the monthly Rent Roll. Ensure that changes from the prior month's Rent Roll are reasonable, e.g., current month move-in's or move-out's, rent steps, etc. Work through necessary approvals before posting.
Review aged delinquency report for any adjustments, credits that need to be applied to open charges, and ensure that cash receipts have been properly applied to each tenants' account. Work with property management on collections, as necessary.
Review and revise all supporting schedules with monthly charges as required by the Owner. Ensure sub ledgers and supporting schedules tie to the general ledger.
Review the general ledger and income statement for any additional adjusting entries. Contact the PM to confirm the entries then book the entries. Prepare recurring journal entries each month, with input from property management, as necessary.
Review financial statements and all monthly reports confirming that all supporting schedules tie to the financial reports. Work with property management to prepare financials for the report. Submit monthly financial report package to the accounting manager and property manager for review.
Monitor property bank account cash balances. 1) Check bank account web site for balance, for ACH deposits, for bank fees, and to ensure sufficient funds are available for current AP batch; 2) Transfer funds as necessary between property cash accounts to cover check-runs. 3) Request owner funding if necessary or typical for property. 4) Prepare documentation and paperwork for voids and stop payment on stale-dated checks that have not been presented for payment; submit paperwork to accounting manager for processing.
Prepare prior year CAM, real estate tax escalation reconciliations and answering questions from Auditors as needed. Provide escalation reconciliation statements to property management for review.
Prepare calculation for owner distribution based on owner requirements and time schedule. Initiate monthly owner distribution as set forth in the Property Management Agreement.
Prepare monthly rent-up reports to send to the property manager for review. Post rent-ups after the property manager sends approvals. Make corrections/adjustments on tenant ledger as directed.
Ensure timely payment of mortgages and property taxes.
Calculate the monthly Management Fee and/or Incentive Management Fee due Transwestern, including all required documents for backup.
Maintain scanned copies of monthly financial reporting packages, bank statements and reconciliations. Load all required documents into
Prop360 and Client document storage site as required.
Communicate effectively with clients, tenants, internal and external auditors, tax preparers and team members as required.
Calculate and file sales tax if required.
As appropriate, close accounts payable, commercial management modules and general ledger modules each month.
For the annual plan/budget process and quarterly reforecasting processes, will work with property management to prepare. This could include calculation of recoveries, assistance with gross up calculations, entering budget figures into accounting software, etc.
Prepare monthly accruals with input from the property manager and post.
Issue monthly accounting calendar to the property management team
Calculate late fees for tenants if required
Create and maintain percentage rent schedules and gross sales reporting as required.
Enter new and amended leases from lease abstracts into the appropriate accounting system following verification of lease terms.
Perform or assume additional client accounting duties as assigned.
POSITION REQUIREMENTS
A bachelor's degree with emphasis in accounting, finance or related field preferred.
A minimum of 2-3 years of recent fee-based property management accounting experience.
Working knowledge of financial terms and principles including knowledge of current accounting methods (cash and basic accruals). Ability to apply generally accepted accounting principles (GAAP).
Working knowledge of the budget reporting requirements of each Owner and participate/assist in the preparation of the annual budget and quarterly reforecast with members of property management.
Working knowledge of the escalation and operating expense budgeting and settlement process, including the calculation of “gross-ups”, and may participate/assist in the preparation of the actual settlement schedules.
Knowledge of property onboarding and transitions is highly valued for this position.
Applicable experience in real estate accounting software, preferably with MRI and/or Yardi.
Proficiency with Microsoft Word, Excel and Adobe.
Demonstrate strong analytical capabilities with a high attention to detail.
Ability to handle multiple projects, changing priorities and demanding, time-sensitive, workload(s).
Ability to receive general work supervision/be self-managed/work independently.
Ability to provide efficient, timely, reliable and courteous service to internal and external customers.
Ability to keep information and internal communications confidential.
Exhibit excellent verbal and written communication skills.
Strong desire to succeed in an entrepreneurial environment.
Strong customer service orientation
Must be able to remain in a stationary position 50% or more of the time/constantly operate a computer and other office productivity machinery (ex. a calculator, copy machine, computer printer) or, by request, be provided reasonable accommodations to perform the essential functions of the position.
WORK SHIFT
LOCATION
Houston, TXWe Are Transwestern!
Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity and inclusion — not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.
Third Party Agencies/Vendors!
Transwestern recognizes the valued service provided by its recruitment agencies and as such have a Preferred Supplier List, which whom terms of business have been agreed. Only suppliers who have signed these terms can engage with Transwestern and its Family of Companies. If you are interested in becoming a Preferred Supplier vendor, we invite you to email us only at recruittw@transwestern.com. Please provide relevant information about your agency, and our dedicated team will carefully review and approve your submission. We will reach out if we find that there is a potential match and interest in adding your agency to our preapproved recruiting vendors list. Agreements obtained outside of this formal process will not be recognized and will be deemed invalid. We appreciate your understanding and cooperation in adhering to this established procedure. Thank you in advance.
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