Description
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date:
Type of Position: Professional Staff - Operations
Job Type: Regular
Work Shift:
Sponsorship Available:
NoInstitution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department: COM | Administration Staff
Department's Website:
Summary of Job Duties: The Executive Assistant III will provide a high level of administrative support for the Associate Dean of Finance and Administration for the College of Medicine (COM) and serve as backup support to the Dean, of the College of Medicine. This role manages day-to-day inquiries and office operations for the Dean's office. This individual will be highly organized, able to multi-task in high-traffic areas, and will be responsible for triaging e-mail, written, telephone, and in-person communications seeking the input and guidance of the Associate Dean as indicated. The Executive Assistant III will research and prepare special reports, coordinate departmental meetings, prepare meeting agendas, and take minutes tracking action items to completion. The Executive Assistant must be detail-oriented, and have excellent writing, editing, and spelling skills to assist with correspondence and drafting communications.
Qualifications:
Bachelor's degree plus four (4) years of professional level administrative experience in a progressively more responsible position or
High School diploma/GED plus eight (8) years of professional level office experience required.
Knowledge, Skills & Abilities:
Must have excellent verbal and written communication skills demonstrating high levels of emotional intelligence.
Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.
Preference is given to the applicant with cutting-edge skills utilizing organizational software such as OneNote, and Adobe Suite, database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.
Additional Information:
Responsibilities:
Track and maintain calendar for Associate Dean of Finance and Administration, Executive Associate Dean for Clinical Affairs, Executive Associate Dean, Associate Dean (Analytics & Strategy), and Associate Dean for Faculty Affairs including coordinating scheduling of complex meetings and includes providing reminders regarding schedule and appointments.
Anticipate needs and proactively brings together appropriate people and other resources to support the Dean's office in addressing issues and coordinate activities.
Responsible for travel arrangements and itineraries for the Dean's office, as well as manage travel and itineraries for visiting faculty e.g. physician recruits, visiting professors, etc.
Attend ongoing training for procurement, travel, Foundation classes to keep abreast of all new rules or directives from these departments to insure the COM Dean's office is up to date and in compliance with UAMS policies.
Prepare agendas, executive summaries and other appropriate needs for meetings and presentations.
Handle confidential information which could have immediate negative impact on campus operations, performance, or value if shared beyond its intended audience.
Provide assistance to the Dean's office, Faculty and outside organizations as needed.
Act as a liaison to other programs, departments, or agencies providing guidance and necessary correspondence.
Organize, edit, and develop program/presentation materials, detailed handout materials, and maintain intricate tracking of projects, assignments and due dates for events and projects for the office.
Answer departmental phone, distribute departmental mail, maintain the department conference room calendar and office supply inventory, assist visitors, and resolve problems.
Field calls and visitors, triaging appropriately and relaying messages to the Associate Dean. Some financial responsibilities and serve as back up for other support staff positions.
Assist with other duties and/or special projects supporting the overall mission as assigned.
Coordinate office activities and operations to secure efficiency and compliance with all UAMS policies.
Oversee and problem solve issues with the COM Dean's office suite including ancillary departments. Serve as backup for Executive Assistant to the Dean for all administrative and executive needs.
May perform other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements: Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity: Hearing
Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking
Occasional Physical Activity: Standing, Walking
Benefits Eligible: Yes
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