Description
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Closing Date:
Type of Position: Instructional Development
Job Type: Regular
Work Shift:
Sponsorship Available:
NoInstitution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department: COM | Ophthalmology Administration
Department's Website:
Summary of Job Duties: The GME Program Coordinator will coordinate all activities of the Residency and Fellowship Training Program to include recruitment, on-boarding, immigration, special events, evaluation procedures, schedules, and in-training examinations. The GME Program Coordinator will work closely with the GME Residency Program Director, as well as other staff and faculty of the Department of Ophthalmology, to coordinator and documents educational and clinical activities of Ophthalmology Residents and Fellows enrolled in the programs. The GME Program Coordinator serves as the front line representative of the program and must represent the program effectively and professionally. This position also serves as administrative support to the Residency Program Director for residency and research related functions.
In Addition, the GME Program Coordinator will coordinate all activities of the Medical Student Ophthalmology Selective Clerkship to include rotation assignments, evaluations, and other duties. The GME Program Coordinator will work closely with the Ophthalmology Selective Clerkship Director, as well as other staff and faculty in the Department of Ophthalmology.
Qualifications:
- Bachelor degree PLUS three (3) years of educational program coordination OR High School plus seven (7) years of educational program coordination.
Knowledge, Skills & Abilities:
- Must possess strong communication, organization and computer skills.
Additional Information:
Responsibilities:
Coordination/ Administrative
- Directs the work flow and supervises the necessary administrative paperwork, records, and complex filing systems to support the residency program.
- Collects, organizes, and maintains residency data and performance metrics.
- Ensures and maintains confidentiality and security of all residency files; ensures compliance with ACGME, local GME polices (with appropriate documentation) and participates in re-accreditation processes.
- Ensures residents maintain compliance with current licensing and institutional requirements.
- Performs administrative duties i.e. maintain resident files, document conference attendance, updates resident and teaching schedules.
- Provides requests for residency verifications, loan deferments, etc.
- Provides assistance with VISA/Immigrations issues. Manage New Innovations and WebADS.
- Assists residents with renewal of memberships, travel preparations and reimbursements, etc.
- Manages and/or assists with the program's educational fiscal budget. Review financial program reports. Provides high-level administrative support to the residency leadership team.
Recruitment
- Plan, develop, and maintain recruitment activities for Radiology Residents.
- Reviews letters and inquiries to identify appropriate candidate for the training program in accordance with the established criteria (credentials, licensures, visas, etc.).
- Participates in the evaluation process and ranking of residency candidates.
- Coordinates orientation of new residents, including institutional system training and access and familiarization with institutional policies.
- Conducts annual updates of FREIDA survey and manages NRMP, ERAS and GME Track.
Scheduling
- Ensures that schedules comply with ACGME guidelines. Schedule program related activities: conferences, electives, vacations, rotations, teaching courses, committee meetings, events (retreats, orientation, graduation, etc.).
- Prepares and attends annual program evaluation meetings, PCO meetings, staff meetings, etc. and may record and distribute minutes as needed.
- Assists with departmental level human resources functions pertaining to the residency program, including leave, travel, payroll, benefits, and other personal issues.
Accreditation/Credentialing
- Be familiar with the current Accreditation Council for Graduate Medical Education (ACGME) accreditation requirements and know where to find them. Design a system to monitor change requirements. Oversee the credentialing process for initial appointment, reappointment, and termination of residents. This position may also perform other duties as assigned
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements: No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity: N/A
Frequent Physical Activity: N/A
Occasional Physical Activity: N/A
Benefits Eligible: Yes
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