ADMIN SUPV 2 (Business Office Supervisor) Job Listing at University of California in Davis, CA (Job ID 68124)

Description

Job Summary

Department Purpose

The UC Davis Library is a hybrid digital and physical work environment that values collegiality, respect for one another, and ongoing personal and professional development.

The physical facilities of the library comprise the Peter J. Shields Library in Davis and the Blaisdell Medical Library at the UC Davis Health campus in Sacramento. For more information about the library, visit http://library.ucdavis.edu/about.

Job Summary

Under the general direction of the Finance Director and with a high degree of independence and autonomy on a day-to-day basis, oversee the Library's business office activities. Provide leadership and management for general ledger accounting, payroll, purchasing, travel, entertainment, and grant administration functions. Primary financial manager and compliance officer for all financial activity including extramural activity. Initiate and oversee process improvement projects and ensure communication and training to all library personnel regarding business operations. Provide daily operational management of the Library's business office, including direct supervision of finance, facilities and administrative staff to assure accountability and stewardship of departmental resources in compliance with departmental goals and objectives.

POSITION INFORMATION

Apply by Date

05/20/2024

Salary Range

80,300.00/yr. - $147,500.00/yr.

No. of Positions     

1

Appointment Type

Career

Percentage of Time

100%

Shift Hours

Manager will advise.

Location

Davis, CA

Union Representation

No

Benefits Eligible

Yes

PHYSICAL DEMANDS

• Lift up to 15 lbs.; push book trucks of up to 400 lbs.; move quickly among work stations; reach shelves from 5 to 82" high."

WORK ENVIRONMENT

• Work at computer for extended periods of time (6-8 hours per day); Maintain a work schedule during core business hours; Limited vacation usage during peak workload periods. Some flexibility to work a hybrid onsite/remote schedule based on operational needs.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:           

• Bachelor's or higher degree in finance, accounting, business administration or related field, or an equivalent combination of education and experience.
• Experience managing business services, accounting activity, and establishing internal controls in a multi-fund source, public service environment.
• Professional level of administrative and analytical experience overseeing business activities for finance including purchasing, travel and entertainment, and payroll.
• Experience in planning and implementing process improvements to enhance work processes and systems, and to ensure compliance and internal controls.
• Experience in personnel management including staffing resource assessment, recruitment, training and development, work assignment, supervision, team building, performance evaluation, corrective/disciplinary action, and conflict resolution.
• Experience providing leadership and decision making to solve problems and to evaluate business needs and critical thinking and problem-solving skills to analyze complex data and develop meaningful solutions to specific problems.
• Experience maintaining confidentiality of personnel, payroll, or other sensitive issues and exercise discretion in dealing with controversial or potentially sensitive topics.

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of financial transactions and financial systems, as well as related policy, fund accounting and regulatory compliance environments.
• Knowledge of generally accepted accounting principles and accounting policies and procedures in a multi-fund source environment.
• Skills working with complex spreadsheets, databases, and web-based accounting and information systems.
• Interpersonal and communication skills to effectively communicate and interact across the organization at all levels to communicate complex information, ideas, and issues, and ensure compliance with UCD policy and procedures.
• Organizational skills to work with changing priorities and demanding workload to independently manage and monitor multiple accounts simultaneously and to meet multiple and variable priorities and deadlines.
• Ability to perform all duties professionally and within specified timelines/deadlines.

PREFERRED QUALIFICATIONS

Additional Preferred License/Certification:

• Lean Six Sigma green belt.

Preferred Education/Experience:            

• Experience with UCD financial systems (Aggie Enterprise UCPath, PrePurchasing (OPP), Cognos, AggieExpense, etc.)
• Experience working with physical space/assets (equipment and furniture, space utilization, facilities and mailroom services)
• Experience managing/overseeing business operations support functions (centralized administrative assistance, calendaring/scheduling)

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge of UC Davis accounting, payroll, and personnel policies, procedures and transactions.
• Skills to lead an organization during times of change.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. 

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.