Description
Job Summary
Under the supervision of the OSD Operations Manager, provide executive level administrative and project-based support for the Office of Student Development (OSD) unit management team and back up assistance to the Orientation and First-Year Experience (FYE) sub-units within OSD.
Responsibilities include: Provide executive-level administrative and project support for the OSD management team and other OSD staff & programs including resource planning, reports, and student staff recruitment and supervision. Hire, train and supervise 2 OSD student staff employees. Provide administrative assistance in day-to-day operations; provide administrative assistance with professional and student staff recruitment and hiring processes; calendaring and computer support. Work with complex policies, procedures, and systems; develop, evaluate, and provide customer service; fiscal transactions; provide central communication and resource point for students, staff, and visitors.
Apply By Date – July 9, 2024
Qualifications
Minimum Qualifications
For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.
- Experience with time management and organizational methods to effectively prioritize assignments and follow through to successful completion; manage details of complex projects and events for self and others, and to manage multiple assignments with overlapping deadlines.
- Experience in supervision to recruit, hire, assign/direct work, evaluate and reward performance, and ensure performance accountability.
- Experience providing executive-level support and managing multiple and dynamic electronic calendars. Familiarity working with sensitive and confidential information and using professional tact and courtesy skills to handle sensitive and/or difficult situations within a diverse environment.
- Experience to independently manage computer systems, utilize e-mail, schedule Zoom/in-person meetings, MS Office programs, Google Drive platform, and general office equipment functions such as a copier/printer and multi-line phones.
Preferred Qualifications
- Experience interpreting, analyzing and communicating policies and guidelines for diverse audiences (parents, faculty, staff, students, off-campus vendors) from a variety of social and cultural backgrounds.
- Experience working with college students, acting in a lead capacity to train on processes/procedures, direct work and set expectations.
- Skills to interpret and apply UC and departmental policies and procedures to render effective decisions based on knowledge of campus and University priorities, resources and policies; and to quickly orient oneself with campus-wide offices, administrative contacts, campus structure, and resources.
- Skills to independently exercise judgment in problem solving, while remaining objective, in order to find a solution in a timely manner.
- Knowledge of the Family Educational Rights and Privacy Act (FERPA) to protect and maintain the confidentiality, privacy and security of student records.
Key Responsibilities
- 60% - OSD PROJECT/PROGRAM SUPPORT
- 25% - STUDENT RECRUITMENT AND SUPERVISION
- 15% - OFFICE ADMINISTRATION
Department Overview
Student Housing and Dining Services (SHDS) is a self-supporting auxiliary that provides housing and dining services to approximately 15,000 undergraduate, graduate, and students with families who live in on-campus residential facilities (university owned/managed and Public-Private-Partnerships), as well as providing residential, retail and catering dining services for the campus community. SHDS also provides student support and conference housing services to the campus and general community. For more information about SHDS visit our website at http://www.housing.ucdavis.edu.
Student Housing and Dining Services has adopted the following Diversity, Equity, and Inclusion statement:
Student Housing and Dining Services is committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion.
Position Information
- Salary or Pay Range: $27.34/hr. - $ 39.18/hr.
- Salary Frequency: Bi-Weekly
- UC Job Title: BLANK AST 3
- Number of Positions: 1
- Appointment Type: Career
- Percentage of Time: 100%
- Shift Hours: Monday-Friday 8am to 5pm
- Location: Davis, CA
- Union Representation: Yes - CX
- Benefits Eligible: Yes
- Hybrid/Remote/On-Site: On-Site
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family's needs
- For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
- Access to free professional development courses and learning opportunities for personal and professional growth
- WorkLife and Wellness programs and resources
- On-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
- UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
- Lift filing materials or office supplies weighing up to 25 lbs.
- Work in front of a computer terminal & typing on keyboard for extended periods of time.
Work Environment
- Valid CA driver's license may be required. Position may participate in the Department of Motor Vehicles (DMV) Pull Notice System.
- Occasional overtime may be required to meet operational needs
- Work with constant interruptions & distractions, traffic & noise from telephone, visitors, etc.
- Work onsite with opportunities for remote work.
- The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271
Special Requirements
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
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