BLANK AST 3 (Business Office Assistant) Job Listing at University of California in Davis, CA (Job ID 68519)

Description

Department Description

This position is one of five in the Business Office. Annual expenses for the Arts departments and programs are in excess of $12M annually. There are approximately 300 undergraduate and graduate student employees hired annually and TAAG has approximately 45 cluster and departmental staff.

Under general supervision of the Business Office Manager, responsible for travel and entertainment support, asset management, cash deposits, p-card reconciliation as well as overflow for reimbursements, and purchasing / accounts payable. The Arts Administrative Group (TAAG) supports the Departments of Art & Art History, Cinema & Technocultural Studies, Design, Music and Theatre & Dance.

Position Information

Apply by Date                      

5/16/2024

Salary Range                        

$27.34/hr. - $39.18/hr.

Appointment Type                   

Career

Number of Positions

1

Percentage of Time                 

100%

Shift Hours                               

Manager will advise

Location                                   

Davis, CA

Union Representation              

Yes - CX

Benefits Eligible                       

Yes

PHYSICAL DEMANDS

• Lift boxes of files weighing up to 25 lbs.

WORK ENVIRONMENT

• Restricted vacation during peak periods.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271 

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience reviewing, understanding, applying, and working with travel and entertainment policies and procedures.
• Experience using a computer to create and modify spreadsheets and databases, word processing skills and knowledge of automated financial systems such as MS Word, Excel, Outlook, Access, PowerPoint Skills to prioritize workload, handle multiple tasks, and meets multiple deadlines, under multiple interruptions.
• Experience completing financial information system transactions on-line, using standardized approaches and techniques defined within central systems.
• Experience analyzing and solving accounting problems and to prepare and review routine financial transactions.

Minimum Knowledge, Skills, and Abilities (KSA):

• Oral and written communication skills to compose and prepare business correspondence, forms, and reports and to compile and edit draft reports and to express ideas and adjust complexity of message to level of audience.
• Organizational skills to achieve timely progress on multiple simultaneous complex projects, distribute effort appropriately among projects, meet tight deadlines and maintain a high level of productivity.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:    

• Experience purchasing and procurement of supplies and services.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge the UC Davis Financial Information System.
• Knowledge of processing travel arrangements and monitoring travel activity and expenses using UC systems.
• Familiarity of account maintenance, reconciliation, etc.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.  

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.