EVENTS SPEC 2 (Events Coordinator) Job Listing at University of California in Davis, CA (Job ID 68566)

Description

Department Description

Marketing and Communications in the College of Engineering serves the dean, college leadership team, and the college community through the planning and implementation of a comprehensive strategic communications effort. The Events Coordinator plans and implements Dean's Office events for internal and external audiences and provides consultation and support to the college's academic departments. UC Davis is a tier-one research university ranked 6th nationally among public institutions.

Under the direction of the Assistant Director of Communications and Culture and in collaboration with campus and college partners, the Events Manager plans and implements programs and events geared to engage students, faculty, staff, alumni, donors, business leaders, and other internal and external constituencies. This position provides planning, facilitation and consultation in all areas of event scheduling, managing university affiliated volunteers, budgeting, marketing, invitations, registrations, travel logistics, entertainment, campus protocols, hosting campus leaders and evaluation. The position also, executes annual and ad hoc events and programs that serve to heighten the profile of COE and its priorities including distinguished lectures series, various award ceremonies, student showcases, faculty and staff town hall meetings, and alumni and donor events. The Event Manager will serve as college's Commencement Coordinator for Spring and Fall commencement.

4-WEEK RECRUITMENT PERIOD: Applicants will be screened after two weeks; and then on a weekly basis. Priority will be given for applications received by 5/16/2024. The position can be filled prior to the removal date.

Position Information

Apply by Date                      

5/30/2024

Salary Range                        

$25.72/hr. - $46.12/hr. (Department budgeted range: $25.72/hr. - $30.82/hr. Commensurate with experience.)

Appointment Type                   

Career

Number of Positions

1

Percentage of Time                 

100%

Shift Hours                               

Manager will advise

Location                                   

Davis, CA

Union Representation              

No

Benefits Eligible                       

Yes

PHYSICAL DEMANDS

• Move/manipulate supplies and equipment of various weights (up to 25lbs) using a cart and/or hand truck.

WORK ENVIRONMENT

• Provide own transportation for work related travel. 
• Work flexible schedule, occasional varied lunch hour evenings/nights, weekends, and holidays, usually on short notice to meet operational needs. 
• Position requires attendance at evening and weekend functions and events. 
• Participation in commencement ceremonies is mandatory.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271 

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience developing, monitoring, and evaluating program and event budgets and financial reports.
• Experience using advanced features of word processing, database spreadsheets, email, and web-based software.
• Experience recruiting, motivating, organizing, and directing volunteers and groups.
• Experience handling and prioritizing multiple tasks, establishing goals, organizing projects, and meeting deadlines.

Minimum Knowledge, Skills, and Abilities (KSA):

• Knowledge of event planning concepts, principles, practices, industry trends, best practices, and benchmarks.
• Interpersonal communication skills and political acumen, including skill in effectively representing the college and the university to its stakeholders, including business writing and oral communication skills that generate engagement and participation.
• Decision-making and problem-solving skills to recognize and deal effectively with real and potential problem areas.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:    

• Experience implementing promotional and marketing techniques to target audiences.
• Experience in procurement for all aspects of program implementation including securing bids and quotes for goods and services from various vendors.

Preferred Knowledge, Skills, and Abilities (KSA):

• Ability to identify a program need and to develop new programs and events.
• Ability to research, collect, and analyze information on promotional events and programs.
• Knowledge of University and campus policies and procedures.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.  

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.