Description
Required Qualifications
Job Opening ID: 66336 Reports To: Continuing Education Working Title: OLLI Office/Program Manager Department: DCE-Service Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 005838 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: Career
OLLI at UCI is an organization of lifelong learners who want to continue enhancing their lives through education. With vibrant minds and boundless curiosity, OLLI at UCI members discover, share, and build social connections with like-minded individuals in a rich learning environment. Members have access to a variety of exciting and thought-provoking short courses taught by UCI professors as well as other local professionals. Subject areas include literature, science, and the arts. Special events like wine tasting, theatrical performances, and trips to museums and other local attractions are also offered. OLLI at UCI relies on the contributions and participation of its members to develop classes, coordinate lecture series, lead small-group discussions, organize activities, and serve on committees and on the Board of Directors. Members also act as course facilitators, help with administration, and volunteer for all the tasks that make us a vital organization.
Under the supervision of the Associate Dean of DCE but with direction from the V.P. of Administrative Services for OLLI (Osher Lifelong Learning Institute), the incumbent serves as an Office Manager/Program Manager for OLLI office and classroom facility, providing general support for OLLI programs, catalog development, and Board administration. Supports course and classroom activities, including catalog production, A/V equipment operation and training, classroom rosters, distribution of facilitator packets, communication with members, copying and distributing general instructional materials, and general classroom set-up. Participates in registration and enrollment. Leads other support staff and volunteers in troubleshooting student member enrollment and registration problems. Supports the administrative needs of the OLLI Board and course Developers and Facilitators. Participates with volunteer member committees to develop and implement special events. Assists in special projects requested by Board, such as researching and purchasing AV equipment, stationery, and Member ID cards. Develops and manages the content for the OLLI website. Helps to administrate the OLLI blog. Writes and distributes a weekly e-mail to all members with class updates, reminders, and other OLLI news. This is an in-person position. The manager must be willing to be at the OLLI facility M-F 8-5pm.
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
Department Website:
https://ce.uci.edu/about
Required:
- 2+ years of educational experience
- Associate degree in related area and / or equivalent experience / training. Continuing education in related field required.
- Thorough knowledge of functional area and understanding of how work may impact other areas.
- Thorough analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.
- Thorough and effective verbal, written and interpersonal communication skills and presentation skills.
- Thorough knowledge of organization policies and procedures.
- Skill in using business software systems in the completion of work assignments; i.e. Word, Excel, Access, PowerPoint.
- Thorough knowledge of and skill in delivering programs.
- Thorough knowledge of current community educational programs and trends.
- Thorough skills to conduct needs assessment and development of new presentations / courses to meet organizational needs.
- Knowledge of managing a portfolio of business and management courses at the university level.
- Available on-site during core hours of 8am to 4pm, Monday to Friday
- Must be flexible with work schedule to accommodate seasonal and emergent workload demands of the organization
- Experience working with a senior population
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
- Background Check and Live Scan
- Legal Right to work in the United States
- Vaccination Policies
- Smoking and Tobacco Policy
- Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
- California Child Abuse and Neglect Reporting Act
- E-Verify
- Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu
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