Description
Job Posting Details
Payroll Title: Procurement Analyst 2
Job Code: 007740
Job Open Date: 3/15/24
Application Review Begins: 4/1/24; open until filled
Department Code (Name): MCDB (Molecular Biology)
Percentage of Time: 100%
Union Code (Name): 99 (Non-Represented)
Employee Class (Appointment Type): Staff (Career)
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: Grade 19
Hiring/Budgeted Hourly Range: $27.16 - $32.48/hr.
Full Hourly Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full hourly range for this position is $27.16 - $46.70/hr. The budgeted hourly range that the University reasonably expects to pay for this position is $27.16 - $32.48/hr.
Work Location: Biology Research Lab - 1101A
Working Days and Hours: Mon-Fri; 7:30am-4:30pm, occasional after hours / weekends
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement if applicable: Hybrid Optional
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement
The Department of Molecular, Cellular, Developmental Biology is a highly interactive community whose research activities bridge the broad spectrum of modern biology. Members of the MCDB community strive to apply both experimental and theoretical approaches to illuminating the fundamental mechanisms through which biological molecules, molecular assemblies, cellular constituents, and collectives of cells dynamically drive living processes throughout the microbial, plant and animal kingdoms. The department is characterized by a collaborative and collegial environment in which students, postdocs, staff, and faculty bring their collective talents and enthusiasm to the joy of scientific adventure and discovery.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.
Brief Summary of Job Duties:
Under the direction of the MCDB Manager, is independently responsible for department purchasing, oversight of receiving operations, and equipment inventory. This involves procurement of supplies, both tangible and nontangible, and equipment for the department of Molecular, Cellular & Developmental Biology (MCDB) and the department of Ecology, Evolution & Marine Biology (EEMB) faculty, staff, and researchers for the purpose of conducting undergraduate and graduate teaching laboratories, and for conducting university supported or extramural funded research projects. Duties include supervision of the receiving area, ensuring appropriate Flexcard use, which follow campus procurement policies and procedures. Duties include Gateway purchasing management, and implementing and reviewing vendor agreements and vendor blankets, new user procurement training, sole source justifications, and working with UCSB Procurement Services and Equipment Management. Ensures that funding is available when approving all purchases. Ensures the appropriate acquisition, tracking, and disposal of all MCDB and EEMB inventory equipment. Responsible for the oversight of issuing keys for the MCDB and EEMB departments.
Required Qualifications
- Bachelor's Degree in related area and / or equivalent experience / training.
- Experience in general procurement of supplies and equipment in a biological field.
- Proficiency in Microsoft Word and Excel.
- Ability to work in a collaborative environment.
- Able to maintain organization and orientation to detail.
- Possess excellent customer service, and customer relation skills.
Preferred Qualifications
- Familiarity with UC policies.
- General understanding of granting agency regulations, and competency and resourcefulness in obtaining product information and other relevant data is essential to making effective purchasing decisions.
- Experience communicating with academic faculty and personnel.
- Knowledge of University purchasing procedures, FlexCard management, contracts, vendor blankets, and equipment management.
Special Conditions of Employment
- May be asked to work weekends and overtime as necessary.
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment
Job Functions and Percentages of Time:
Procurement (80%): Responsible for the ordering, timely notification, and disbursement of all equipment and supplies for both MCDB and EEMB departments. Acts as liaison between scientific personnel. Acts as liaison between scientific personnel, UCSB Procurement Services and suppliers to assure adherence to established procurement policies and to develop the most effective procedures. Researches and finds information on state-of-the-art materials and supplies, instrumentation, equipment for departmental research personnel, and may suggest material substitutes and alternative sources. Serves as point of contact for prospective vendors calling on the department, and coordinates approved technical presentations and demonstrations held in the department requested by potential suppliers. MCDB/ EEMB has one of the largest volumes of purchase orders, of all campus academic departments. The Procurement Analyst handles and coordinates these purchase orders including all requisitions submitted through the Purchasing Department for equipment, biological research supplies, laboratory course supplies, including quarterly book orders, contacting publishing companies for desk copies, water distribution to MCDB department and labs and other orders as necessary. For each of these orders, the Analyst assists the faculty, staff, or researchers in all aspects of procurement. Locates and selects an appropriate vendor. Ensures appropriate price quotes are received, and contacts the vendor to get delivery information. Negotiates a price if the material is not covered by a University purchase agreement. In the event of procurement of major equipment purchases, the Analyst assists in preparing specification lists for equipment that must be put out to bid, drafting sole source justification letters as appropriate, and following up with requisitions and vendors to coordinate delivery schedule. Supervises the Receiving Storekeeper in expediting orders, receipt and storage of material, maintenance of open and closed orders and overseeing the shipping of materials. Must have knowledge of shipping methods and practices for highly perishable scientific material on a nationwide and global basis and knowledge of shipping companies and their rates. Maintains all appropriate documents for shipping and receiving, organizes shredding services for MCDB / EEMB. Is also a flexcard holder and allocator for both departments MCDB / EEMB. Handles all building and maintenance issues for Bldg 569. Is a member of the campus COVID team and is responsible for purchasing and receiving items related to COVID-19, including COVID19 test kits and masks for the campus. Deals with issues related to the campus COVID-19 team regarding disbursement of masks and test kits.
Equipment Management (20%): Is responsible for all aspects of equipment management, of the physical inventory, tagged property, of both EEMB and MCDB departments. Creates and submits appropriate reports to Business and Financial Services Equipment Management. Prepares, processes and maintains property records which are established to classify, record custody. inventory, and disposal of accountable U.C. property. Coordinates the reporting of lost, damaged, or destroyed property. Establishes and implements methods of identifying, monitoring and reporting utilization of tagged property. Researches scientific equipment for faculty and makes recommendations based on prices, vendor, and quality, Responsible for coordinating the repair work on all Department equipment, including maintaining records on warranty information, location, responsible personnel, serial numbers, and service blankets. Notifies the appropriate vendor of the needed work and arranges a convenient schedule for both user and repair person. Ensures that all hoods are certified on an annual basis by Technical Safety Services and appropriate recharges are issued. Manages department keys for both MCDB/ EEMB. Verifies that personnel are authorized to obtain keys to the approximately 300 offices and work areas in the department. Maintains key records for over 700 keys. Works with the Campus Lock Shop in coordinating lock changes and ordering of appropriate quantities of keys.
UC Vaccination Programs Policy – With Interim Revisions
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Interim Revisions.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
· UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
· University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Note: The Policy on Vaccination Programs – With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.
** Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures
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