Administrative Assistant I Job Listing at UT Dallas in Richardson, TX (Job ID 29218)

Description

Provide administrative support for the Office of Fraternity & Sorority Life, assisting students, staff, and guests with general inquiries and requests. Duties may include managing shared email inboxes, managing resource requests, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying.

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Requires attention to detail, accuracy while maintaining professional and effective communication. Must demonstrate a high level of integrity and professionalism when handling sensitive data and be proactive in identifying and resolving issues. Experience in managing an office setting, strong background in budgeting, Microsoft Office suite, information/records administration, written and interpersonal communication, and problem solving preferred.

Essential Duties and Responsibilities

• Provide general administrative support for the office, including responding to general inquiries from students, staff, faculty, and other individuals.
• Assists in monitoring, administering, and coordinating department budgets.
• Monitor and respond to inquiries in the fraternity & sorority life, event registration, and student employee shared email inboxes.
• Coordinates travel arrangements and prepares vouchers for payment and reimbursement for staff.
• Maintains calendars and schedules meetings, conferences, and workshops for staff.
• Composes routine correspondence, reports, and memoranda. Ensures compliance with applicable laws, regulations, policies, and procedures.
• Assures effective operations, the accuracy of data, and the security of assets through the use of sound financial and business practices and appropriate internal controls.
• Support the student experience by providing quality customer service to students and office guests' needs in the Office of Fraternity & Sorority Life.

Additional Information

Remote Notice:
After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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