ADMINISTRATIVE ASSISTANT II Job Listing at UT Dallas in Richardson, TX (Job ID 29170)

Description

Provide advanced administrative support for a large and complex department, including budget management, account reconciliations, time administrator verification, records management, purchasing, and general administrative support. Requires a thorough knowledge of University policies and procedures, initiative, and the ability to make decisions relative to office operations and within areas of delegated responsibility. Provides office management, scheduling support, and travel arrangements for multiple staff.

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

Bachelor's degree in Business or Public Administration. Five years of office administration or project management. Strong Microsoft Office Suite skills using PeopleSoft software, team player, excellent attendance rate, and communication skills. Experience in higher education environment.

 A successful candidate is able to communicate and maintain composure in a high-volume office with students who may be experiencing stress. 

Essential Duties and Responsibilities

Administrative Assistant II provides clerical and administrative support to the Dean of Students and Associate Deans.

• Management of the front office space for the Dean of Students suite
• Management of busy calendars
• Coordinating with the administrative assistants of other university administrators
• Answering a high volume of phone calls
• Coordinate travel arrangements and travel expense reimbursements
• Make decisions and interpret administrative policies for the department
• Maintain and monitor financial records and purchasing cards
• Assure the accuracy of data and the security of departmental assets
• Function as a liaison between the Dean of Students/Associate Deans and other departments campus-wide
• Maintain office functions in an ever-changing office environment
• Other duties as assigned

Additional Information

Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Option Retirement Program (ORP) – in lieu of TRS for eligible employees
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Free Dental/Vision/AD&D – for eligible employees who waive UTD medical & have outside group medical coverage
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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