ADMINISTRATIVE ASSISTANT II Job Listing at UT Dallas in Richardson, TX (Job ID 29175)

Description

Key Responsibilities

Administrative Support

• Provide executive-level administrative support to the Center Director, including calendar management, meeting coordination, travel arrangements, correspondence preparation, and document management
• Support the Deputy Director and Educational Director with similar administrative functions
• Develop and maintain efficient filing systems and organizational processes
• Manage conference room scheduling and equipment security
• Maintain a comprehensive Center member database and facility work order requests

Financial Management & Procurement

• Procure necessary equipment, services, and supplies for the Center following University policies
• Maintain a detailed inventory of office supplies, technology, and equipment
• Process internal and external billing for Center services
• Collaborate with Mechanical Engineering finance staff to produce monthly financial reports
• Manage and reconcile Center/Supervisor One Cards

Communication & Event Coordination

• Serve as the central communication hub for the Center
• Plan and execute Center events, including securing venues, coordinating logistics, preparing materials, and on-site management
• Interface professionally with faculty, staff, students, departments, and external stakeholders

Additional Responsibilities

• Partner with HR staff to ensure accurate and timely processing of faculty, staff, and student appointments
• Exercise independent judgment in organizing complex processes spanning multiple units
• Maintain professional competency through ongoing professional development
• Perform other duties as assigned by Center leadership

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

Evidence of competence with Microsoft Office applications such as Word, Outlook, Teams and Excel, as well as Adobe Acrobat Pro is required.

Essential Duties and Responsibilities

This position serves as an administrative assistant to the Wind Center Director and provides reception services, scheduling appointments, coordination of meetings, and provides travel and procurement support. Will maintain supervisors calendar, prepare and proofread correspondence, reports, and other documents as required.

Additional Information

This position is on soft funds through 05/31/26 – an extension of the assignment is based upon availability of funds.

Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary
• Tuition Benefits
• Internal Training
• BCBS PPO Medical insurance – 100% paid for full-time employees
• PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information.
If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

 Apply on company website