ADMINISTRATIVE ASSISTANT II Job Listing at UT Dallas in Richardson, TX (Job ID 29338)

Description

The Administrative Assistant will provide professional administrative support for a large complex department. This individual will also manage the Research Exposure Credits (REC) requirement for BBS psychology courses through eLearning and the Sona system. Sona requires continuous enrollment and upkeep of student rosters, maintaining communication with students and instructors, approving research studies in collaboration with researchers and the UTD IRB office, as well as general system maintenance each semester.

Minimum Education and Experience

Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

Preferred Education and Experience

• Experience in administrative roles in a higher education setting is highly preferred but not required.
• Experience with PeopleSoft and other UTD systems is preferred.

Essential Duties and Responsibilities

Duties & Responsibilities:

• Oversee and handle general office duties and administrative tasks independently and as part of a team working with the Administrative Services Officer.
• Provide administrative support for the department head.
• Coordinate and support faculty searches and onboarding/offboarding of new faculty.
• Support academic scheduling by working closely with program heads and department chair.
• Administer calendar for shared lab space.
• Event coordination and support.
• Monitor REC requirements for BBS psychology courses through eLearning and the Sona system.
• Maintain student enrollment in Sona while working closely with students and instructors.
• Approving research studies in collaboration with researchers and the UTD IRB office.
• Meet multiple deadlines, exercise initiative and judgment over non-routine administrative tasks, prioritize, and foster good working relationships.
• Assure compliance with university policies and procedures, particularly related to financials, travel, and procurement.
• Interpret administrative policies and regulations to faculty, staff, and students.
• Perform other duties and tasks as assigned.

Essential Knowledge, Skills & Abilities:

• Strong computer skills with proficiency in Microsoft Office Suite, particularly Excel.
• Excellent oral and written communication skills.
• Good initiative, attention to detail, and strong organizational skills.
• Ability to multi-task and handle multiple competing deadlines.
• Ability to work collaboratively and cooperate with others.

Additional Information

Remote Work: After the appropriate training period, this position may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area for prompt arrival on campus with a 24-hour notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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